Executive Assistant to C‑Suite Leaders

Ascend Performance Materials; Houston (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Ascend Performance Materials is seeking an experienced Executive Assistant to provide high-level administrative support to Vice Presidents on the Executive Leadership Team. The role requires exceptional judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management, travel coordination, preparing reports and presentations, and coordinating meetings with internal and external stakeholders.

Qualifications

• Bachelor’s degree or equivalent with strong administrative experience.
• Minimum of 10 years of progressive administrative experience.
• Experience supporting C-suite or senior executives preferred.
• Proficiency with SAP, Concur and Microsoft Office suite.

Responsibilities

• Manage complex calendars for Vice Presidents and prioritize scheduling.
• Coordinate with internal teams and external partners as primary contact.
• Handle confidential information with discretion and professionalism.
• Plan and execute executive, board-level, and business meetings, agendas, and logistics.
• Prepare presentations, reports, and visual materials for leadership communication.
• Arrange domestic and international travel efficiently and cost-effectively.
• Oversee expense reporting and procurement card processes per policy.
• Enter SAP purchase requisitions and support vendor setup and approvals.
• Maintain organized records per retention policies.

Skills

Executive support

Calendar management

Discretion

Communication

Education

Bachelor’s degree or equivalent

Tools

SAP

Concur

Microsoft Office

Job description

Ascend Performance Materials is seeking an experienced Executive Assistant to provide high-level administrative support to Vice Presidents on the Executive Leadership Team. The role requires exceptional judgment, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include calendar management, travel coordination, preparing reports and presentations, and coordinating meetings with internal and external stakeholders.