Executive Assistant to Leaders — Master Calendars, Projects & Events

Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employer paid group term life and long

Health Savings Account contribution

Paid Time Off

403(b) with employer match

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago seeks an experienced executive administrative professional to support senior leaders and faculty. The role emphasizes managing multiple calendars, creating precise documents, and delivering high-quality service to staff, patients/families, and vendors.

The ideal candidate has strong Microsoft Office skills, organizational prowess, and the ability to navigate ambiguity, while coordinating events and travel as needed.

Qualifications

• Bachelor’s degree preferred.
• 5 years supporting senior leadership and/or faculty required.
• Experience improving workflows in a complex healthcare environment.
• Expert Outlook Calendar skills to manage multiple calendars.
• Strong proficiency with Word, Excel, and PowerPoint.

Responsibilities

• Provide advanced administrative support by prioritizing appointments and meetings for leaders.
• Assist executives with meeting management and calendar reprioritization.
• Collaborate to define and document clear processes across departments.
• Manage divisional/departmental projects and produce professional correspondence.
• Develop meeting materials, agendas, and notes; arrange travel and logistics when needed.
• Ensure reimbursements, POs, and invoices follow finance policies.

Skills

Outlook calendar management

Office suite

Time management

Detail oriented

Communication

Customer service

Proactive thinking

Process improvement

Project coordination

Education

Bachelor's degree preferred

Tools

Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago seeks an experienced executive administrative professional to support senior leaders and faculty. The role emphasizes managing multiple calendars, creating precise documents, and delivering high-quality service to staff, patients/families, and vendors.

The ideal candidate has strong Microsoft Office skills, organizational prowess, and the ability to navigate ambiguity, while coordinating events and travel as needed.