Executive Assistant

Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employer paid group term life and long

Health Savings Account contribution

Paid Time Off

403(b) with employer match

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago seeks an experienced executive administrative professional to support senior leaders and faculty. The role emphasizes managing multiple calendars, creating precise documents, and delivering high-quality service to staff, patients/families, and vendors.

The ideal candidate has strong Microsoft Office skills, organizational prowess, and the ability to navigate ambiguity, while coordinating events and travel as needed.

Qualifications

• Bachelor’s degree preferred.
• 5 years supporting senior leadership and/or faculty required.
• Experience improving workflows in a complex healthcare environment.
• Expert Outlook Calendar skills to manage multiple calendars.
• Strong proficiency with Word, Excel, and PowerPoint.

Responsibilities

• Provide advanced administrative support by prioritizing appointments and meetings for leaders.
• Assist executives with meeting management and calendar reprioritization.
• Collaborate to define and document clear processes across departments.
• Manage divisional/departmental projects and produce professional correspondence.
• Develop meeting materials, agendas, and notes; arrange travel and logistics when needed.
• Ensure reimbursements, POs, and invoices follow finance policies.

Skills

Outlook calendar management

Office suite

Time management

Detail oriented

Communication

Customer service

Proactive thinking

Process improvement

Project coordination

Education

Bachelor's degree preferred

Tools

Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

Ann & Robert H. Lurie Children's Hospital of Chicago

Job Description

• Bachelor’s degree preferred; 5 years supporting senior leadership and/or faculty required.
• Business or healthcare experience improving work flows in a complex and fast changing environment.
• Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Solid organizational and time management skills with the ability to prioritize work.
• Proven ability to effectively manage self and others through ambiguous situations.
• Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy.
• Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence.
• Proactive thinker; ability to anticipate and prepare ahead of need.
• Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors.
• Project management experience a plus.

Job Duties

• Provides advanced technical and professional administrative support by prioritizing appointments and meetings, producing documents for leaders based on priorities.
• Assists executives with meeting management. Manages complex calendar reprioritizing appointments as needed to address unfolding developments.
• Collaborates with leaders/staff to defines, document and maintain clear, well-defined processes.
• Manages divisional/departmental projects.
• Produces accurate and professional correspondence, reports and presentations that adhere to branding and marketing guidelines.
• Analyzes problems, interprets operational needs, and collaborates with leaders to develop solutions.
• Manages events on and off site. Coordinates logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs etc. meeting budget and schedule expectations.
• Develops and distributes meeting materials, agendas, and meeting notes.
• Arranges executive’s travel, creates itineraries for client/candidate visits and/or event speakers/participants.
• Follows finance protocols and policies accurately to process reimbursements, purchase orders, track invoices and problem solve accounting issues as needed.
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
• Assists with various other duties as assigned.

Pay Range

$24.00-$39.24 Hourly

At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Benefits

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match

Various Voluntary Benefits

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits