Sr Administrative Assistant, Center for Quality and Safety

10 HOSP Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

403(b) with 5% employer match

Paid Time Off (PTO) and holidays

Tuition assistance

Employee Assistance Program

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking an Administrative Assistant Sr. for the Center for Quality and Safety. The role supports clinical and operational initiatives, manages leadership calendars, coordinates travel, and prepares materials and reports using Microsoft Office.

The position requires a Bachelor’s degree and 3+ years of relevant experience, with strong communication, time management, and ability to work independently while handling confidential information.

Qualifications

• Bachelor’s Degree preferred; minimum of 3+ years in a comparable role preferred.
• Hospital or physician office experience preferred.
• Excellent written and verbal communication skills, self-motivated and professional.
• Strong time management skills; meet stringent deadlines.
• Ability to work independently and complete tasks with accuracy and minimal direction.

Responsibilities

• Provides advanced administrative assistance to clinical and/or operational initiatives.
• Manages calendars and coordinates meetings for leadership/faculty.
• Develops itineraries for faculty recruitment visits; coordinates travel; arranges meetings and logistics.
• Develops meeting materials, agendas, and notes.
• Produces correspondence, reports, and presentations using MS Office.
• Reconciles purchasing card, submits expense reports, PO, and check requests.
• Practices project management with task breakdown, prioritization, and scheduling.
• Streamlines office workflows with division leadership.
• May orient and coach other Administrative Professionals and lead committees.

Skills

Advanced administrative support

Calendar management

Travel coordination

Meeting materials

MS Office proficiency

Communication skills

Time management

Independent work

Confidential information handling

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do.

Location 680 Lake Shore Drive

Job Description

The Administrative Assistant Sr. for the Center for Quality and Safety is responsible for performing a variety of administrative duties and managing complex projects and expenses that support clinical and operational initiatives within Departments/Divisions.

Job Duties

• Provides advanced administrative assistance to clinical and/or operational initiatives.
• Manages calendars and coordinates meetings for leadership/faculty.
• Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
• Develops meeting materials, agendas, and meeting notes upon request.
• Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
• Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
• Practices project management; work task breakdowns, prioritization, and scheduling.
• Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
• Manages department lists and directories; creates and maintains departmental organization charts.
• Leads medium to large scale projects and performs other duties inherent to a successful project.
• Other job functions as assigned.

Minimum Qualifications

• Bachelor’s Degree preferred; minimum of 3+ years’ in a comparable role preferred.
• Hospital or physician office experience preferred.
• Excellent written and verbal communication skills, self-motivated and professional.
• Strong time management skills; work to meet stringent deadlines.
• Ability to work independently and complete tasks with accuracy and minimal direction.
• Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
• Ability to develop and sustain a professional relationship with staff and all levels of leadership.
• Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.

Education

Bachelor's Degree: Business Administration/Management (Required)

Pay Range

$21.00-$32.55 Hourly

Benefits

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits: Supplemental Life
• AD&D and Disability Critical Illness
• Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program
• other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

Diversity and Inclusion

Lurie Children’s and its affiliates are equal employment opportunity employers.

We value diversity and are committed to creating an inclusive environment for all employees.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Contact

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Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do.