Executive Assistant to Leaders — Hybrid Travel & Ops Pro

Democracy Forward; Washington (District of Columbia); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Democracy Forward Foundation in Washington, DC is seeking an Executive Assistant to support the Executive Team. You will manage calendars, coordinate meetings and travel, and prepare materials to keep senior leaders fully prepared for engagements.

The role is full-time with flexible remote work but requires in-office presence about twice per week. You will report to the Deputy Chief of Staff and collaborate with the Executive Office and staff.

Qualifications

• 3-5+ years of experience supporting senior executives or leadership teams.
• Collaborative working style with the ability to develop relationships across teams.
• Strong organizational and time management skills.
• Commitment to diversity and inclusivity; ability to work with diverse cultures.

Responsibilities

• Manage complex calendars across multiple executives, including scheduling meetings.
• Coordinate end-to-end executive travel, including itineraries and expense reports.
• Prepare meeting materials, agendas, briefing documents, and presentations.
• Monitor executive correspondence and ensure timely follow-up on priority matters.
• Serve as a conduit with internal and external stakeholders seeking meetings with leadership.
• Maintain time tracking entries and support cross-functional initiatives.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Tools

Google Suite

Sharepoint

Airtable

Job description

Democracy Forward Foundation in Washington, DC is seeking an Executive Assistant to support the Executive Team. You will manage calendars, coordinate meetings and travel, and prepare materials to keep senior leaders fully prepared for engagements.

The role is full-time with flexible remote work but requires in-office presence about twice per week. You will report to the Deputy Chief of Staff and collaborate with the Executive Office and staff.