Executive Assistant to Leaders | Hybrid, Travel & Events

UnitedHealth Group; Eden Prairie (MN); Hybrid; USD 28,000 - 50,000; Part time

Benefits offered by this job

Remote work option

Comprehensive benefits package

401k contribution

Job summary

UnitedHealth Group is seeking an Executive Assistant to support senior managers with comprehensive administrative duties, including calendar management, travel coordination, and document preparation. The role is office-based with part-time remote time and Minnesota flexibility.

You will multitask in a fast-paced environment, handling confidential matters with tact, using Microsoft 365 tools, and ensuring smooth meeting operations. Remote options apply under policy.

Qualifications

• High school education or equivalent experience.
• 2+ years of administrative support to leadership in a corporate setting.
• Experience working in a fast-paced, matrix organization.
• Experience handling confidential matters with tact and discretion.
• Experience managing all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
• Proficient level of Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• High degree of personal integrity and solid interpersonal skills.
• Proven ability to provide high quality, consistent services to the various leaders within the department.

Responsibilities

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
• Create, prepare, and distribute all meeting materials
• Maintain charitable/community relations and promotional items budget and sponsorships
• Ensure all resources and technology are set up and working for all meetings
• Make travel arrangements for leadership
• Help plan and coordinate Broker meetings and external events as needed
• Organize logistics of large or offsite events, using internal resources as needed
• Compile and integrate information needed to complete reports and documents
• Prepare or format office documentation needed for various audiences
• Post relevant documentation onto relevant systems and communication boards
• Maintain and distribute broker email and address mailing lists as needed
• Utilize Microsoft 365 software and other applications
• Monitor and oversee internal office communications
• This position may occasionally assist in onboarding new employees depending upon the role of the hire
• Maintain and keep updated office and distribution lists
• Consult and communicate with internal and external customers to identify and provide resources
• Research and provide needed information to respond to requests in a timely matter
• May occasionally assist with reviewing and approving timecards, employee reviews and feedback

Skills

Administrative support

Calendar management

Multitasking

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

UnitedHealth Group is seeking an Executive Assistant to support senior managers with comprehensive administrative duties, including calendar management, travel coordination, and document preparation. The role is office-based with part-time remote time and Minnesota flexibility.

You will multitask in a fast-paced environment, handling confidential matters with tact, using Microsoft 365 tools, and ensuring smooth meeting operations. Remote options apply under policy.