Executive Assistant to C-Suite | Global Calendar & Travel

Optum; Eden Prairie (MN); Hybrid; USD 47,000 - 83,000; Full time

Job summary

Optum seeks an experienced Executive Assistant to provide high-level support to senior leaders in a fast-paced, matrixed environment. You will manage complex calendars, travel logistics, and confidential communications with professionalism.

Based in Minnesota, this on-site/hybrid role requires collaboration with multiple stakeholders across time zones, plus expense processing and preparation of executive-ready documents. Strong MS Office skills and familiarity with SharePoint/Teams are valued.

Qualifications

• High school diploma or GED.
• 5+ years of progressively responsible administrative support experience, including direct support to C-Suite Leaders and VP or Senior leaders.
• Advanced calendar management experience across multiple time zones, including resolving frequent schedule conflicts and shifting priorities.
• Travel coordination experience (domestic and international), including flight logistics and complex itineraries.
• Expense management experience, including reconciliation and timely submission of expense reports.
• Centralized EA model experience supporting senior leaders and partnering effectively with other administrative professionals.
• Multi-leader support experience, including balancing competing priorities in a complex, matrixed organization.
• Corporate travel and expense systems experience (Concur, Ariba, AMEX Global Travel), including invoice processing.
• Mentoring/onboarding experience to support administrative best practices and team continuity.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Collaboration and knowledge tools proficiency (SharePoint, OneNote, Teams) to maintain well-organized, accessible information.
• Demonstrated professionalism and discretion when handling confidential information and engaging with senior stakeholders.

Responsibilities

• Provide direct administrative support to C-Suite Leaders, VP and Senior leaders, including the CIO, in a high-volume, high-priority environment.
• Manage complex calendars across multiple time zones, resolving frequent meeting conflicts by understanding leader priorities and anticipating schedule needs.
• Coordinate domestic and international travel and flight logistics, including complex itineraries, changes, and last-minute adjustments.
• Prepare, submit, and reconcile expense reports; support invoicing and other administrative financial processes as needed.
• Plan and support meetings (virtual and in-person), including scheduling, agendas/materials, room/technology coordination, and follow-ups.
• Draft, edit, and format polished executive-ready documents and presentations; maintain organized files and reference materials.
• Handle sensitive information with discretion; represent leaders professionally with internal and external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Expense management

C-suite support

MS Office Suite

SharePoint

Onboarding mentoring

Confidentiality

Multi-leader support

Education

High school diploma or GED

Tools

Concur

Ariba

AMEX Global Travel

Job description

Optum seeks an experienced Executive Assistant to provide high-level support to senior leaders in a fast-paced, matrixed environment. You will manage complex calendars, travel logistics, and confidential communications with professionalism.

Based in Minnesota, this on-site/hybrid role requires collaboration with multiple stakeholders across time zones, plus expense processing and preparation of executive-ready documents. Strong MS Office skills and familiarity with SharePoint/Teams are valued.