Senior Administrative Assistant - Remote

Recruit Monitor; Austin (TX); Remote; USD 40,000 - 55,000; Full time

Job summary

A leading administrative services provider is seeking a Senior Administrative Assistant to support executive calendars and manage meetings. This remote full-time position requires strong proficiency in Microsoft Office tools and experience in a corporate environment. The ideal candidate will have exceptional communication skills and the ability to manage competing priorities. Join a dynamic team focused on integrity and performance, delivering exceptional administrative support to senior leaders in a fast-paced business environment.

Qualifications

• Intermediate proficiency in Microsoft Office tools required.
• Ability to manage multiple executive calendars is essential.
• Experience in providing administrative support in a corporate environment is preferred.

Responsibilities

• Schedule and set up resources for meetings and events.
• Prepare meeting materials and review documents.
• Manage calendars and travel for senior leaders.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Microsoft SharePoint

Verbal and written communication

Education

High School Diploma / GED

Job description

About the job Senior Administrative Assistant - Remote

This opportunity is with one of our most exciting business areas: A growing part of our family of companies that make our group a Fortune 5 leader.

No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance.

This position is full - time. Employees are required to work our normal business hours of 8:00 AM - 5:00 PM. Training will be conducted virtually from your home.

*All Telecommuters will be required to adhere to UnitedHealth Groups Telecommuter Policy.

Primary Responsibilities:

• Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms and catering
• Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed
• Manage system and building access requests for communications team members
• Process invoices and order office supplies
• Compile and / or integrate information needed to complete reports and documents
• Independently perform varied administrative duties related to functional areas
• Prepare outgoing mail, including overnight express
• Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real - estate, equipment, etc.)
• Manage the calendars and schedule changes for several senior leaders
• Book travel on behalf of key leaders
• Track and submit expense reports on behalf of senior leaders

Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher) with equivalent experience
• Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams
• Intermediate proficiency in Microsoft SharePoint
• Ability to work any 8-hour shift between the hours of 8:00 AM - 5:00 PM

Preferred Qualifications:

• 2+ years of experience with providing event OR team - level administrative support
• 2+ years of experience in working with multiple executive calendars
• 2+ years of experience with working in a large, fast - paced, corporate environment
• 2+ years of experience with administrative support to an executive at the Director level (or higher)
• Experience with building Microsoft PowerPoint presentations
• Communications and / OR healthcare industry background

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Soft Skills:

• Professional and articulate with strong verbal and written communication skills
• Experience with supporting remote employees
• Experience managing multiple tasks with competing priorities in a time - sensitive environment