Executive Assistant to Land Systems Leaders — Remote/On-Site

Hanwha Defense USA, Inc.; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

Hanwha Defense USA, Inc. seeks an Executive Assistant to provide direct administrative support to two senior executives in Huntsville, Alabama.

The role requires strong Microsoft Office skills, calendar management, travel arrangements, and strict confidentiality in a defense contracting setting. The candidate will learn company timekeeping and travel systems and will support the leadership team with correspondence, presentations, and documentation while maintaining multiple priorities in a

Qualifications

• Experience providing administrative support in a professional setting, preferably in defense or aerospace.
• Proficiency with Outlook, Word, PowerPoint, and Excel.
• Ability to learn timekeeping, travel, and expense platforms quickly.
• Excellent organizational skills with multiple priorities and deadlines.
• Strong written and verbal communication, professionalism and integrity.

Responsibilities

• Manage complex executive calendars and meetings, including events.
• Coordinate domestic and international travel per policy and requirements.
• Prepare and review expense reports and travel documents.
• Support timekeeping compliance and submissions for executives.
• Serve as administrative contact for leadership, employees, and partners.
• Prepare correspondence and presentations using Microsoft Office.
• Track actions, deadlines, and ongoing tasks to ensure timely completion.
• Assist with visitor coordination, meeting logistics, and document routing.
• Maintain confidentiality and handle sensitive information per policy.

Skills

Microsoft Office

Calendar management

Travel coordination

Timekeeping systems

Communication

Tools

Deltek

Concur

Job description

Hanwha Defense USA, Inc. seeks an Executive Assistant to provide direct administrative support to two senior executives in Huntsville, Alabama.

The role requires strong Microsoft Office skills, calendar management, travel arrangements, and strict confidentiality in a defense contracting setting. The candidate will learn company timekeeping and travel systems and will support the leadership team with correspondence, presentations, and documentation while maintaining multiple priorities in a