Executive Assistant

Hanwha Defense USA, Inc.; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

Hanwha Defense USA, Inc. seeks an Executive Assistant to provide direct administrative support to two senior executives in Huntsville, Alabama.

The role requires strong Microsoft Office skills, calendar management, travel arrangements, and strict confidentiality in a defense contracting setting. The candidate will learn company timekeeping and travel systems and will support the leadership team with correspondence, presentations, and documentation while maintaining multiple priorities in a

Qualifications

• Experience providing administrative support in a professional setting, preferably in defense or aerospace.
• Proficiency with Outlook, Word, PowerPoint, and Excel.
• Ability to learn timekeeping, travel, and expense platforms quickly.
• Excellent organizational skills with multiple priorities and deadlines.
• Strong written and verbal communication, professionalism and integrity.

Responsibilities

• Manage complex executive calendars and meetings, including events.
• Coordinate domestic and international travel per policy and requirements.
• Prepare and review expense reports and travel documents.
• Support timekeeping compliance and submissions for executives.
• Serve as administrative contact for leadership, employees, and partners.
• Prepare correspondence and presentations using Microsoft Office.
• Track actions, deadlines, and ongoing tasks to ensure timely completion.
• Assist with visitor coordination, meeting logistics, and document routing.
• Maintain confidentiality and handle sensitive information per policy.

Skills

Microsoft Office

Calendar management

Travel coordination

Timekeeping systems

Communication

Tools

Deltek

Concur

Job description

Position Title: Executive Assistant – Land Systems Business Unit

Location: Huntsville, AL

Employment Type: Full-Time

Position Overview

The Land Systems Business Unit is seeking a highly organized and proactive Executive Assistant to provide direct administrative support to two senior executives. The ideal candidate will bring strong experience with Microsoft Office applications and the ability to quickly learn and navigate company timekeeping and travel systems. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic defense contracting environment.

Key Responsibilities

• Manage complex executive calendars, including coordination of internal and external meetings, conference calls, and events.
• Coordinate domestic and international travel arrangements in accordance with company policies and federal travel requirements.
• Prepare, review, and submit expense reports and travel documentation.
• Support timekeeping compliance by learning and using company time management systems; assist executives with accurate and timely submissions.
• Serve as a key administrative point of contact for the Land Systems leadership team, employees, and external partners.
• Prepare correspondence, presentations, briefings, and other documentation using Microsoft Office tools.
• Track action items, deadlines, and ongoing tasks to ensure timely completion.
• Assist with administrative activities supporting business unit operations, including visitor coordination, meeting logistics, document routing, and other tasks as needed.
• Maintain strict confidentiality and handle sensitive information in accordance with company policy and government contracting requirements.

Required Qualifications

• Experience providing administrative support in a professional setting; prior experience in defense contracting or aerospace preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Ability to quickly learn new systems, including timekeeping, travel, and expense platforms (e.g., Deltek, Concur, or company-specific equivalents).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and integrity.

Preferred Qualifications

• Experience supporting senior leaders or executives.
• Familiarity with DoW travel regulations and defense industry administrative processes.
• Ability to work effectively in both on-site and remote environments.

Work Environment

This role will be performed on-site in Huntsville, Alabama. Occasional travel for team meetings or business events may be required. Remote candidates will be considered on a case-by-case basis.

Hanwha Defense USA is committed to pay transparency and equitable compensation practices. The salary range listed for this position represents a good faith estimate of the base pay we reasonably expect to offer for the position at the time of posting. Actual compensation may vary based on relevant skills/experience, education and certifications, market conditions, geographic location and internal pay equity. In addition to base salary, employees may be eligible for discretionary annual bonuses, benefits, and other forms of compensation as part of Hanwha Defense USA's total rewards package.

Hanwha Defense USA is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other protected characteristic.