Executive Assistant to VP — Strategic Admin & Travel

Northrop Grumman; Huntsville (AL); On-site; USD 76,000 - 126,000; Full time

Benefits offered by this job

Health insurance

Life and disability insurance

Savings plan

Company paid holidays

Paid time off (PTO)

Job summary

Northrop Grumman in Huntsville, AL is seeking an Administrative Assistant to support the VP of Missile Defense Integration Business Unit. The role manages calendars, coordinates domestic and international travel, prepares executive communications, and serves as a key liaison for internal and external stakeholders.

The ideal candidate exudes initiative, is highly organized, and can handle confidential information with discretion.

Qualifications

• High School diploma or equivalent with 8 years related experience.
• Ability to obtain and maintain a U.S. Government Secret security clearance.
• Proficient with Microsoft 365 and virtual meeting platforms.
• Proven experience managing complex calendars, travel arrangements, and meeting logistics.
• Strong written and verbal communication with the ability to draft and edit professional correspondence.
• Excellent organizational skills and attention to detail; ability to prioritize multiple tasks.
• Demonstrated discretion and ability to maintain confidentiality.
• Strong interpersonal skills and customer-service orientation across all levels of the organization.

Responsibilities

• Manage complex calendars, including scheduling meetings and preparing materials for executives.
• Coordinate domestic and international travel arrangements, including itineraries and lodging.
• Plan and support leadership meetings, town halls, and other events (agenda, materials, logistics, minutes).
• Prepare, edit, and format executive-level documents with high accuracy and professionalism.
• Screen and route emails and requests; respond on behalf of the executive when appropriate.
• Process and reconcile expense reports and purchasing requests per procedures.
• Maintain organized electronic and paper files for easy retrieval and compliance.
• Build and maintain relationships with internal partners and external stakeholders.
• Represent the executive with professionalism and discretion.
• Anticipate executive needs and solve operational bottlenecks independently.
• Support special projects and ad-hoc assignments as requested by executive or HR/leadership.

Skills

Microsoft 365

Calendar management

Travel coordination

Executive support

Communication skills

Discretion & confidentiality

Education

High School diploma

Tools

Workday

Concur

Job description

Northrop Grumman in Huntsville, AL is seeking an Administrative Assistant to support the VP of Missile Defense Integration Business Unit. The role manages calendars, coordinates domestic and international travel, prepares executive communications, and serves as a key liaison for internal and external stakeholders.

The ideal candidate exudes initiative, is highly organized, and can handle confidential information with discretion.