Strategic Executive Assistant (Remote) to Senior Leaders

MDW Associates, LLC; Quantico (VA); Hybrid; USD 55,000 - 85,000; Full time

Job summary

MDW Associates, LLC is seeking Executive Administrative Assistants to provide high-quality executive and office-management support to a complex Department of War organization. The role includes organizing leadership priorities, managing communications and taskers, and ensuring meetings, actions, and office operations move efficiently.

This position is remote eligible with periodic on-site support in Quantico, Virginia based on mission needs, and requires supporting a federal entity with

Qualifications

• High school diploma or equivalent and 3+ years of progressively responsible executive/office-management support experience.

Responsibilities

• Manage executive calendars, schedule appointments and meetings, resolve conflicts, and prepare daily agendas, meeting summaries, and action items.
• Draft, edit, route, and maintain correspondence, memoranda, reports, briefings, and recurring templates.
• Coordinate virtual and in-person meetings; capture minutes and track follow-up actions.
• Maintain shared mailboxes, records, organization charts, rosters, and task-management data.
• Collect and consolidate data for leadership taskers; prepare status reports and visuals.
• Support onboarding, in- and out-processing, visitor coordination, and administrative requests.

Education

High school diploma or equivalent and 3+ years of experience

Tools

Microsoft Office

Calendar management tools

Job description

MDW Associates, LLC is seeking Executive Administrative Assistants to provide high-quality executive and office-management support to a complex Department of War organization. The role includes organizing leadership priorities, managing communications and taskers, and ensuring meetings, actions, and office operations move efficiently.

This position is remote eligible with periodic on-site support in Quantico, Virginia based on mission needs, and requires supporting a federal entity with