Executive Assistant to Senior Leaders – Defense Land Systems

ADP, Inc.; Huntsville (AL); On-site; USD 65,000 - 82,000; Full time

Job summary

Hanwha Defense USA is seeking an Executive Assistant to provide direct administrative support to two senior executives in Huntsville, AL. The role emphasizes organization, confidentiality, and efficient handling of travel, timekeeping, and document preparation.

The successful candidate will be proficient in Microsoft Office, able to learn timekeeping and travel systems swiftly, and capable of coordinating complex schedules in a defense contracting environment.

Qualifications

• Experience providing administrative support in a professional setting; prior experience in defense contracting or aerospace preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Ability to quickly learn new systems, including timekeeping, travel, and expense platforms (e.g., Deltek, Concur, or company-specific equivalents).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and integrity.

Responsibilities

• Manage complex executive calendars, including coordination of internal and external meetings, conference calls, and events.
• Coordinate domestic and international travel arrangements in accordance with company policies and federal travel requirements.
• Prepare, review, and submit expense reports and travel documentation.
• Support timekeeping compliance by learning and using company time management systems; assist executives with accurate and timely submissions.
• Serve as a key administrative point of contact for the Land Systems leadership team, employees, and external partners.
• Prepare correspondence, presentations, briefings, and other documentation using Microsoft Office tools.
• Track action items, deadlines, and ongoing tasks to ensure timely completion.
• Assist with administrative activities supporting business unit operations, including visitor coordination, meeting logistics, document routing, and other tasks as needed.
• Maintain strict confidentiality and handle sensitive information in accordance with company policy and government contracting requirements.

Skills

Microsoft Office

Communication skills

Timekeeping systems

Tools

Deltek

Concur

Job description

Hanwha Defense USA is seeking an Executive Assistant to provide direct administrative support to two senior executives in Huntsville, AL. The role emphasizes organization, confidentiality, and efficient handling of travel, timekeeping, and document preparation.

The successful candidate will be proficient in Microsoft Office, able to learn timekeeping and travel systems swiftly, and capable of coordinating complex schedules in a defense contracting environment.