Executive Assistant & Office Manager (Cleared)

Hanwha Defense USA, Inc.; Pine Bluff (AR); On-site; USD 60,000 - 90,000; Full time

Job summary

Hanwha Defense USA is seeking an Office Manager/Executive Assistant to support the EVP and HAMC leadership at Pine Bluff Arsenal. This role oversees day-to-day office operations, schedules, and correspondence while coordinating travel and compliance with security/export control requirements.

The position requires DoD environment experience, strong Microsoft 365 skills, and the ability to handle CUI data. U.S.

Qualifications

• Five+ years of progressive admin/office management, with executive support.
• Defense contractor/DoD environment experience preferred.
• Knowledge of ITAR, EAR, CUI handling and security procedures.
• Advanced Microsoft 365 proficiency, incl. secure gov cloud environments.
• U.S. citizenship and ability to obtain/maintain a U.S. Secret clearance.
• Bachelor's degree in business administration; master's a plus.
• CAP or notary public commission is a plus.

Responsibilities

• Provide executive-level administrative support to the EVP, Senior Director of Programs and Operations, and HAMC leadership, including calendar management and meeting prep.
• Plan and support leadership meetings, program reviews, and government visits, including agendas and minutes.
• Prepare presentations, reports, and briefing materials for internal, government, corporate, and community audiences.
• Coordinate domestic/international travel for leadership and ensure pre/post-travel reporting with the Facility Security Officer.
• Serve as primary point of contact for HAMC office operations, facilities, supplies, mail, shipping, and vendor services.
• Track correspondence, deadlines, and deliverables for campus lease/installation agreements; maintain organized action records.
• Coordinate campus visitor management with FSO and installation access control.
• Support onboarding logistics and scheduling of required security/export control training.
• Process purchase requisitions, expense reports, and invoices; assist budget tracking for office/leadership cost centers.
• Maintain filing systems and documentation per policy and contract requirements.
• Support community outreach events and ensure strict confidentiality of sensitive information.

Skills

Office administration

Executive support

Microsoft 365

Communication

Security clearance readiness

Education

Bachelor's degree in business administration

Master's degree (plus)

Tools

Microsoft 365 Suite

Job description

Hanwha Defense USA is seeking an Office Manager/Executive Assistant to support the EVP and HAMC leadership at Pine Bluff Arsenal. This role oversees day-to-day office operations, schedules, and correspondence while coordinating travel and compliance with security/export control requirements.

The position requires DoD environment experience, strong Microsoft 365 skills, and the ability to handle CUI data. U.S.