Executive Administrative Assistant to Senior Leader

KBR Careers; Huntsville (AL); On-site; USD 60,000 - 90,000; Full time

Job summary

KBR is seeking a highly experienced Senior Administrative Assistant to support a senior leader based at Redstone Arsenal, Alabama. The role demands proactive administration, exceptional judgment, and the ability to anticipate needs in a fast-paced environment.

The ideal candidate will manage calendars, coordinate travel, prepare briefing materials, and ensure strict documentation accuracy while collaborating with a high-performing team.

Qualifications

• Active Secret Security Clearance required.
• Advanced proficiency with Microsoft Office 365.
• Bachelor's degree or 10+ years of senior-executive support experience.

Responsibilities

• Prepare travel authorizations, orders, and vouchers using DTS.
• Develop travel itineraries and coordinate reservations, lodging, transportation, and logistics.
• Prepare APACS requests and support compliance with the Foreign Clearance Guide.
• Assist with passport and visa applications and foreign travel requirements.
• Manage complex calendars, schedules, and appointments; support calendar synchronization meetings.
• Receive and screen calls and visitors; route inquiries appropriately.
• Maintain files and critical program documentation for rapid retrieval.

Skills

Travel coordination

Calendar management

Executive support

MS Office 365

Education

Bachelor's degree or 10+ years experience

Tools

DTS

APACS

Foreign Clearance Guide

Job description

KBR is seeking a highly experienced Senior Administrative Assistant to support a senior leader based at Redstone Arsenal, Alabama. The role demands proactive administration, exceptional judgment, and the ability to anticipate needs in a fast-paced environment.

The ideal candidate will manage calendars, coordinate travel, prepare briefing materials, and ensure strict documentation accuracy while collaborating with a high-performing team.