Executive Assistant

ADP, Inc.; Huntsville (AL); On-site; USD 65,000 - 82,000; Full time

Job summary

Hanwha Defense USA is seeking an Executive Assistant to provide direct administrative support to two senior executives in Huntsville, AL. The role emphasizes organization, confidentiality, and efficient handling of travel, timekeeping, and document preparation.

The successful candidate will be proficient in Microsoft Office, able to learn timekeeping and travel systems swiftly, and capable of coordinating complex schedules in a defense contracting environment.

Qualifications

• Experience providing administrative support in a professional setting; prior experience in defense contracting or aerospace preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Ability to quickly learn new systems, including timekeeping, travel, and expense platforms (e.g., Deltek, Concur, or company-specific equivalents).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and integrity.

Responsibilities

• Manage complex executive calendars, including coordination of internal and external meetings, conference calls, and events.
• Coordinate domestic and international travel arrangements in accordance with company policies and federal travel requirements.
• Prepare, review, and submit expense reports and travel documentation.
• Support timekeeping compliance by learning and using company time management systems; assist executives with accurate and timely submissions.
• Serve as a key administrative point of contact for the Land Systems leadership team, employees, and external partners.
• Prepare correspondence, presentations, briefings, and other documentation using Microsoft Office tools.
• Track action items, deadlines, and ongoing tasks to ensure timely completion.
• Assist with administrative activities supporting business unit operations, including visitor coordination, meeting logistics, document routing, and other tasks as needed.
• Maintain strict confidentiality and handle sensitive information in accordance with company policy and government contracting requirements.

Skills

Microsoft Office

Communication skills

Timekeeping systems

Tools

Deltek

Concur

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Position Title: Executive Assistant – Land Systems Business Unit
Location: Huntsville, AL
Employment Type: Full-Time

Position Overview
The Land Systems Business Unit is seeking a highly organized and proactive Executive Assistant to provide direct administrative support to two senior executives. The ideal candidate will bring strong experience with Microsoft Office applications and the ability to quickly learn and navigate company timekeeping and travel systems. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic defense contracting environment.

Key Responsibilities

• Manage complex executive calendars, including coordination of internal and external meetings, conference calls, and events.
• Coordinate domestic and international travel arrangements in accordance with company policies and federal travel requirements.
• Prepare, review, and submit expense reports and travel documentation.
• Support timekeeping compliance by learning and using company time management systems; assist executives with accurate and timely submissions.
• Serve as a key administrative point of contact for the Land Systems leadership team, employees, and external partners.
• Prepare correspondence, presentations, briefings, and other documentation using Microsoft Office tools.
• Track action items, deadlines, and ongoing tasks to ensure timely completion.
• Assist with administrative activities supporting business unit operations, including visitor coordination, meeting logistics, document routing, and other tasks as needed.
• Maintain strict confidentiality and handle sensitive information in accordance with company policy and government contracting requirements.

Required Qualifications

• Experience providing administrative support in a professional setting; prior experience in defense contracting or aerospace preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Ability to quickly learn new systems, including timekeeping, travel, and expense platforms (e.g., Deltek, Concur, or company-specific equivalents).
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and integrity.

Preferred Qualifications

• Experience supporting senior leaders or executives.
• Familiarity with DoW travel regulations and defense industry administrative processes.
• Ability to work effectively in both on-site and remote environments.

Work Environment
This role will be performed on-site in Huntsville, Alabama. Occasional travel for team meetings or business events may be required. Remote candidates will be considered on a case-by-case basis.

Hanwha Defense USA is committed to pay transparency and equitable compensation practices. The salary range listed for this position represents a good faith estimate of the base pay we reasonably expect to offer for the position at the time of posting. Actual compensation may vary based on relevant skills/experience, education and certifications, market conditions, geographic location and internal pay equity. In addition to base salary, employees may be eligible for discretionary annual bonuses, benefits, and other forms of compensation as part of Hanwha Defense USA's total rewards package.

Hanwha Defense USA is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other protected characteristic.