Executive Assistant to Investment Team — Polished & Proactive

Beacon Hill Staffing Group, LLC; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill Staffing Group, LLC in San Francisco is seeking a polished Executive Assistant to support office operations and a growing team of investment professionals. You will manage calendars, coordinate travel, greet visitors, and oversee daily office logistics to ensure a professional, efficient environment.

Ideal candidates bring experience in executive support, strong organizational skills, excellent communication, and a proactive, coachable attitude in a fast-paced, team-focused setting.

Qualifications

• Experience in administrative, executive assistant, or office support roles.
• Experience managing calendars and scheduling meetings.
• Experience with executive support, complex calendaring, or travel coordination preferred.
• Strong communication skills and a professional presence.
• Highly organized with strong attention to detail.
• Demonstrated work ethic, coachability, and willingness to learn.
• Ability to thrive in a fast-paced, team-oriented environment.

Responsibilities

• Maintain calendars and schedule meetings for the team.
• Coordinate travel arrangements and scheduling logistics.
• Greet visitors and maintain a professional office environment.
• Oversee daily office operations and supplies.
• Manage office vendors and logistics.
• Support conference room setup and meeting prep.
• Partner with Lead Executive Assistant to support SF office.
• Assist with ad hoc projects and initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Attention to detail

Professional presence

Willingness to learn

Team-oriented

Job description

Beacon Hill Staffing Group, LLC in San Francisco is seeking a polished Executive Assistant to support office operations and a growing team of investment professionals. You will manage calendars, coordinate travel, greet visitors, and oversee daily office logistics to ensure a professional, efficient environment.

Ideal candidates bring experience in executive support, strong organizational skills, excellent communication, and a proactive, coachable attitude in a fast-paced, team-focused setting.