Executive Assistant to Investment Team | Flexible Work

Willow Pacific Partners; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health insurance

Robust retirement plan with employer-m

Professional development workshops and

Performance bonuses and stock options

Flexible work environment

Job summary

Willow Pacific Partners in Buffalo, NY, seeks an Executive Assistant for a full-time role to manage the executive's calendar, coordinate meetings, and handle travel arrangements while providing high-level administrative support. You will be the first point of contact for clients and colleagues, ensuring smooth operation of the office.

The role requires problem-solving skills, excellent organizational abilities, and a passion for supporting the firm's mission of sustainable growth.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite, Outlook, Excel and Word.
• Detail-oriented with high accuracy.

Responsibilities

• Manage the executive's calendar, including scheduling meetings and travel arrangements.
• Assist with preparing board materials, minutes, agendas, and correspondence.
• Handle administrative tasks such as processing invoices and managing expenses.
• Provide high-level administrative support to the investment team and maintain confidentiality.
• Coordinate with legal, accounting, and other departments to ensure timely information.
• Maintain strict confidentiality and adhere to regulatory requirements.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Microsoft Office Suite

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Excel

Word

Job description

Willow Pacific Partners in Buffalo, NY, seeks an Executive Assistant for a full-time role to manage the executive's calendar, coordinate meetings, and handle travel arrangements while providing high-level administrative support. You will be the first point of contact for clients and colleagues, ensuring smooth operation of the office.

The role requires problem-solving skills, excellent organizational abilities, and a passion for supporting the firm's mission of sustainable growth.