Hybrid Executive Assistant for Investment Team | Bonus

Advice Personnel; New York (NY); Hybrid; USD 110,000 - 140,000; Full time

Benefits offered by this job

401K with automatic match

Strong benefits

Bonus structure

Job summary

A boutique investment management firm in New York is seeking a proactive Executive Assistant to support a team of investment professionals. The role involves managing calendars, coordinating meetings, and handling travel arrangements. Candidates should have at least 3 years of experience in administrative roles, exceptional attention to detail, and proficiency in Microsoft Office. Competitive compensation of $110k-$140k plus benefits is offered.

Qualifications

• 3+ years of administrative or executive assistant experience, ideally within finance, investment, or professional services.
• Exceptional attention to detail, organization, and follow-through.
• Self-starter who thrives in a lean, collaborative environment.

Responsibilities

• Manage calendars, coordinate meetings, and schedule conference calls.
• Arrange complex travel itineraries.
• Process expense reports and credit card reconciliations.
• Serve as the point of contact for office management duties.
• Support with meeting preparation and document organization.
• Handle confidential materials with discretion.

Skills

Administrative support

Strong communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Team-first mindset

Tools

Microsoft Excel

Microsoft Outlook

Job description

A boutique investment management firm in New York is seeking a proactive Executive Assistant to support a team of investment professionals. The role involves managing calendars, coordinating meetings, and handling travel arrangements. Candidates should have at least 3 years of experience in administrative roles, exceptional attention to detail, and proficiency in Microsoft Office. Competitive compensation of $110k-$140k plus benefits is offered.