Executive Assistant

Willow Pacific Partners; Buffalo (NY); Vor Ort; USD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Comprehensive health insurance

Robust retirement plan with employer-m

Professional development workshops and

Performance bonuses and stock options

Flexible work environment

Zusammenfassung

Willow Pacific Partners in Buffalo, NY, seeks an Executive Assistant for a full-time role to manage the executive's calendar, coordinate meetings, and handle travel arrangements while providing high-level administrative support. You will be the first point of contact for clients and colleagues, ensuring smooth operation of the office.

The role requires problem-solving skills, excellent organizational abilities, and a passion for supporting the firm's mission of sustainable growth.

Qualifikationen

• Bachelor's degree in a related field or equivalent experience.
• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite, Outlook, Excel and Word.
• Detail-oriented with high accuracy.

Aufgaben

• Manage the executive's calendar, including scheduling meetings and travel arrangements.
• Assist with preparing board materials, minutes, agendas, and correspondence.
• Handle administrative tasks such as processing invoices and managing expenses.
• Provide high-level administrative support to the investment team and maintain confidentiality.
• Coordinate with legal, accounting, and other departments to ensure timely information.
• Maintain strict confidentiality and adhere to regulatory requirements.

Kenntnisse

Organizational skills

Time management

Communication skills

Interpersonal skills

Microsoft Office Suite

Ausbildung

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Excel

Word

Jobbeschreibung

Willow Pacific Partners, a boutique investment firm in Buffalo, NY, seeks an Executive Assistant for a FULL_TIME position. The role involves managing schedules, coordinating meetings, and providing administrative support. The salary is negotiable, and the position is valid until November 23, 2026.

As Executive Assistant, you'll manage schedules, coordinate meetings, and provide administrative support. You'll be the first point of contact for clients and colleagues, ensuring the smooth operation of the office. The role requires problem-solving skills and a passion for supporting the firm's mission of sustainable growth.

You'll work in a fast-paced environment with our dynamic team in Buffalo, NY. The firm values innovation, integrity, and excellence. The workplace is a boutique investment firm, offering a unique opportunity to be part of a growing company.

The salary is negotiable, and benefits include

• comprehensive health insurance
• a robust retirement plan with employer matching contributions
• opportunities for professional development, such as workshops, training programs, and access to industry conferences
• performance bonuses and stock options
• flexible work environment, allowing employees to balance their personal and professional lives effectively

The firm offers a competitive compensation package tailored to the candidate's experience and qualifications, ensuring that they are rewarded for their skills and expertise. Overall, the firm is committed to supporting its employees' growth and well-being, making it an attractive employer in the industry.

You should have excellent organizational skills, strong communication abilities, and proficiency in Microsoft Office Suite. Experience in investment or administrative roles is preferred, along with a bachelor's degree in a related field.

The application deadline is set for November 23, 2026. This is your opportunity to join our team and contribute to driving sustainable growth in the investment industry. At Willow Pacific, we are committed to fostering an environment where innovation and excellence thrive. By applying, you will have the chance to work with a dynamic team of professionals who are dedicated to achieving our collective goals. We offer a competitive compensation package and a range of benefits designed to support your professional and personal growth. If you are passionate about making a difference in the investment world, we encourage you to take this step towards a rewarding career with us.

What You Will Do:

• Manage the executive's calendar, including scheduling meetings, travel arrangements, and coordinating with external parties.
• Assist with the preparation of board materials, including drafting minutes, preparing agendas, and managing correspondence.
• Handle all administrative tasks, such as processing invoices, managing expenses, and maintaining office supplies.
• Provide high-level administrative support to the investment team, including data entry, research, and document preparation.
• Coordinate with legal, accounting, and other departments to ensure timely and accurate information is available.
• Maintain strict confidentiality and adhere to all legal and regulatory requirements.

What You Bring:

• A bachelor's degree in a related field or equivalent experience.
• Proven experience as an Executive Assistant or similar administrative role in a professional or financial environment.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to build rapport with a diverse range of individuals.
• Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word.
• A detail-oriented approach with a high level of accuracy and attention to detail.