Executive Assistant to Head of School | Calendar & Board Liaison

Burnett Specialists Staffing | Recruiting; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Houston Private School is seeking an experienced Executive Assistant to support the Head of School in managing a demanding schedule, communications, and board responsibilities. The role requires discretion, proactive problem-solving, and polished professionalism while representing the school’s leadership and community.

The ideal candidate will anticipate needs, manage changing priorities, and maintain confidentiality in all interactions, ensuring smooth operations and strong coordination with

Qualifications

• Significant experience supporting a senior executive.
• Exceptional written and verbal communication skills.
• Strong discretion handling confidential information.
• Ability to anticipate executive needs and manage a complex calendar.
• Strong organizational skills and deadline prioritization.
• Experience in a private school or nonprofit setting is a plus.

Responsibilities

• Manage the Head of School’s complex calendar and coordinate scheduling requests.
• Monitor and route emails and calls, draft routine correspondence, and escalate sensitive matters as needed.
• Coordinate travel arrangements and meeting materials for events and retreats.
• Provide occasional personal administrative support and maintain separation between personal and organizational expenses.
• Support board meetings with agendas, materials, minutes, and record-keeping.

Skills

Significant executive support

Exceptional communication

Discretion & confidentiality

Calendar management

Organizational skills

MS Office & Google Workspace

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Zoom

Google Workspace

Job description

Houston Private School is seeking an experienced Executive Assistant to support the Head of School in managing a demanding schedule, communications, and board responsibilities. The role requires discretion, proactive problem-solving, and polished professionalism while representing the school’s leadership and community.

The ideal candidate will anticipate needs, manage changing priorities, and maintain confidentiality in all interactions, ensuring smooth operations and strong coordination with