Senior Executive Administrative Assistant to Dean

University of Houston; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

University of Houston is seeking a seasoned administrative professional to coordinate the Deans Office operations. The role focuses on managing the executive's calendar, communications, and meeting logistics across multiple UH campuses with occasional travel to Katy and Central campuses.

Experience in higher education administration is valued; the position requires strong organizational skills and the ability to interact with diverse stakeholders, while ensuring compliance and timely reporting.

Qualifications

• Minimum five years of directly job-related experience.
• Education may be considered in lieu of experience.
• Security-sensitive position requiring criminal history check.

Responsibilities

• Coordinate and manage the daily schedule of the university executive with internal and external parties (faculty, staff, alumni, students, government officials, community leaders).
• Maintain appointment/meeting schedules and calendars.
• Plan, organize, correspond, and provide agendas and minutes for all Dean meetings, retreats, and advisory boards.
• Complete accreditation, Texas Board of Nursing, and professional surveys annually; handle correspondence as needed.
• Initiate payable vouchers; reconcile monthly transactions; manage procurement card for the office.
• Make travel arrangements, screen incoming calls, and prioritize mail.
• Prepare and send routine responses, reports, memos and correspondence as needed.
• Supervise projects in the executive's office.
• Collect and prepare information for discussions/meetings with executive staff and outside individuals.
• May supervise secretarial and clerical staff in the office.
• Perform other job-related duties as assigned.

Job description

University of Houston is seeking a seasoned administrative professional to coordinate the Deans Office operations. The role focuses on managing the executive's calendar, communications, and meeting logistics across multiple UH campuses with occasional travel to Katy and Central campuses.

Experience in higher education administration is valued; the position requires strong organizational skills and the ability to interact with diverse stakeholders, while ensuring compliance and timely reporting.