Executive Assistant to the Upper School Head

The-Harker-School; San Jose (CA); On-site; USD 60,000 - 78,000; Full time

Job summary

The Harker School seeks an experienced Administrative Assistant to support the Head of Upper School. This full-time, 12-month role coordinates calendars, communications, events, and daily operations, serving as a primary liaison with students, families, faculty, and staff.

The ideal candidate has a Bachelor's degree and 3–5 years of administrative experience, preferably in a school setting, with strong organizational and communication skills and a professional, confidential demeanor.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of progressively responsible administrative experience, preferably supporting a senior-level leader.
• Previous experience in a school or educational environment strongly preferred.

Responsibilities

• Provide executive and administrative support to the Head of Upper School, including calendar management, scheduling, meeting coordination, and correspondence.
• Organize priorities, track deadlines, and manage recurring administrative duties.
• Prepare documents, presentations, and reports while handling confidential information with discretion.
• Maintain Upper School communications, collaborate with departments, and support school-wide initiatives.

Skills

Organizational skills

Project management

Communication

Discretion

Initiative

Team collaboration

Adaptability

Attention to detail

Tech savvy

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Job description

The Harker School seeks an experienced Administrative Assistant to support the Head of Upper School. This full-time, 12-month role coordinates calendars, communications, events, and daily operations, serving as a primary liaison with students, families, faculty, and staff.

The ideal candidate has a Bachelor's degree and 3–5 years of administrative experience, preferably in a school setting, with strong organizational and communication skills and a professional, confidential demeanor.