Executive Assistant to the Head of Upper School

The Harker School; San Jose (CA); On-site; USD 60,000 - 72,000; Full time

Job summary

The Harker School in San Jose, CA seeks an experienced Administrative Assistant to the Head of Upper School. This full-time, 12-month role provides high-level administrative and operational support to the Upper School Division Head and acts as a key liaison within the school community.

Responsibilities include executive scheduling, communications, event and project coordination, calendar management, and financial administration, ensuring a welcoming, organized campus environment for students,

Qualifications

• Experience supporting senior leadership, preferably in a school setting.
• Strong organizational and communication skills.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Provide high-level administrative and operational support to the Upper School Division Head.
• Manage executive scheduling and calendar coordination.
• Coordinate events and projects, ensuring timely delivery.
• Oversee financial administration and general office operations.

Skills

Executive support

Calendar management

Communications

Event coordination

Financial administration

Multitasking

Customer service

Tools

Microsoft Office

Google Workspace

Job description

The Harker School in San Jose, CA seeks an experienced Administrative Assistant to the Head of Upper School. This full-time, 12-month role provides high-level administrative and operational support to the Upper School Division Head and acts as a key liaison within the school community.

Responsibilities include executive scheduling, communications, event and project coordination, calendar management, and financial administration, ensuring a welcoming, organized campus environment for students,