Executive Assistant to Head of Business Development

Northbound Executive Search; New York (NY); On-site; USD 100,000 - 150,000; Full time

Benefits offered by this job

Base salary between $100,000 – $150,000

Annual discretionary bonus

Comprehensive health, dental, and vision coverage

401(k) plan with employer contribution

Generous paid time off

Job summary

A leading private equity firm is looking for an Executive Assistant to support the Head of Business Development. The ideal candidate has over 5 years of administrative experience in private equity or financial services. Responsibilities include managing calendars, preparing meeting materials, and maintaining CRM records. This role offers a competitive salary package and opportunities for professional development.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Administrative Professional.
• Comfortable interfacing with senior executives and investors.
• Proactive, resourceful, and capable of managing multiple priorities.

Responsibilities

• Provide comprehensive administrative support to the Head of Business Development.
• Prepare and organize materials for investor meetings and roadshows.
• Track communications, priorities, and deadlines across initiatives.
• Maintain and update CRM records to ensure accuracy.
• Handle highly confidential information with professionalism.

Skills

Organizational skills

Communication abilities

Discretion

Proficiency in Microsoft Office Suite

Team-oriented

Tools

CRM platforms (e.g., Salesforce, DealCloud)

Job description

Executive Assistant to Head of Business Development

A leading private equity firm is seeking a highly organized, detail‑oriented Executive Assistant to provide dedicated support to the Head of Business Development. This role offers the opportunity to work alongside a dynamic, fast‑paced team focused on investor relations, fundraising, and strategic growth initiatives.

The ideal candidate has 5+ years of administrative experience within private equity, investment management, or financial services, with a strong understanding of how to operate in a high‑touch, confidential, and deadline‑driven environment.

Key Responsibilities

• Provide comprehensive administrative support to the Head of Business Development, including complex calendar management, meeting coordination, and travel planning
• Prepare and organize materials for investor meetings, roadshows, and business development activities
• Coordinate internal and external meetings, ensuring all logistics and follow‑ups are handled with precision
• Track and manage communications, priorities, and deadlines across multiple ongoing initiatives
• Assist with the preparation of presentations, reports, and client deliverables in collaboration with the Investor Relations and Marketing teams
• Maintain and update CRM records, ensuring accuracy of investor data and activity tracking
• Serve as a liaison between the Head of Business Development and internal stakeholders, portfolio companies, and external partners
• Handle highly confidential and sensitive information with professionalism and discretion
• Anticipate needs, streamline workflows, and proactively support the efficiency of the Business Development function

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Administrative Professional within private equity, investment management, or financial services
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication abilities; comfortable interfacing with senior executives and investors
• High level of discretion, judgment, and professionalism
• Proficient in Microsoft Office Suite; experience with CRM platforms (e.g., Salesforce, DealCloud) a plus
• Proactive, resourceful, and capable of managing multiple priorities in a fast‑paced environment
• Team-oriented with a strong sense of accountability and follow‑through
• Base salary: $100,000 – $150,000 (commensurate with experience)
• Annual discretionary bonus
• Comprehensive health, dental, and vision coverage
• 401(k) plan with employer contribution
• Generous paid time off and firm-wide holidays
• Opportunity for professional development within a respected, growth‑oriented private equity firm