Executive Assistant – Investor Relations (Contract)

Joss Search; Boston (MA); On-site; USD 55,104 - 66,124; Part time

Job summary

A respected private equity firm in Boston seeks an Executive Assistant to support the Head of Investor Relations and the IR team. The role involves managing complex calendars, coordinating travel, preparing presentations, and organizing events. Ideal candidates possess strong organizational and communication skills, along with proficiency in Microsoft Office. This position offers the opportunity to work in a dynamic environment contributing to vital investor relations initiatives.

Qualifications

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Coordinate complex calendars and schedule meetings for the Head of Investor Relations.
• Arrange domestic and international travel, ensuring seamless experiences.
• Prepare, edit, and format presentations and correspondence for executive leadership.
• Organize logistics for events involving senior leaders and stakeholders.
• Monitor and manage the Investor Relations email inbox.
• Maintain investor databases and document interactions.
• Assist with functional projects and special reports for the IR team.

Skills

Organizational skills

Communication skills

Time-management

Microsoft Office Suite proficiency

Confidentiality

Job description

An established private equity firm in Boston has an immediate need for an Executive Assistant to support the Head of Investor Relations and a small team of IR professionals. This is a high-visibility role requiring exceptional organizational skills, discretion, and a commitment to delivering white-glove administrative support with meticulous attention to detail.

Base pay range

$40.00/hr - $48.00/hr

Key Responsibilities

• Calendar & Meeting Management: Coordinate complex calendars, schedule meetings, and track follow-up actions for the Head of Investor Relations and IR team.
• Travel Coordination: Arrange domestic and international travel, including itineraries and expense reporting, ensuring seamless experiences.
• Document Preparation: Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external stakeholders.
• Event Planning: Organize logistics for meetings, programs, events, and conferences involving senior leaders, shareholders, analysts, and other stakeholders.
• Inbox & Communication Management: Monitor and manage the Investor Relations email inbox and phone line, ensuring timely and accurate responses to investor inquiries.
• Database Maintenance: Maintain investor databases to track institutional ownership, engagement activity, and document interactions.
• Project Support: Assist with functional projects, special reports, and analyses for the IR team.
• Research & Archiving: Track, organize, and archive sell-side analyst publications and related materials.
• Website Updates: Maintain and update the Investor Relations section of the company website, ensuring accuracy and timely disclosure.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or investor databases.
• Ability to work independently and maintain confidentiality in a fast-paced environment.

Why Join Us?

This is an opportunity to work with a dynamic team in a respected private equity firm, supporting critical investor relations functions and contributing to high-impact initiatives.

Seniority level

Not Applicable

Employment type

Contract

Job function

Administrative and Finance

Industries

Venture Capital and Private Equity Principals