Executive Assistant to Co-Heads of Capital Formation / Business Development

Mission Staffing; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Job summary

An established industry player is seeking an experienced Executive Assistant to support two Co-Heads in Capital Formation and Business Development. This role is pivotal in ensuring smooth operations and enhancing team effectiveness through comprehensive administrative support. The ideal candidate will thrive in a dynamic environment, managing schedules, client communications, and high-level meetings. With a focus on asset management, particularly in private equity, this position offers an exciting opportunity to make a significant impact within a leading firm. If you are detail-oriented and possess strong client-facing skills, this role is perfect for you.

Benefits

100% paid benefits

daily free lunch

Qualifications

• 4-10 years of experience in a similar role, preferably in asset management.
• Strong understanding of asset management with preference for private equity.

Responsibilities

• Manage complex calendars and coordinate meetings for senior leaders.
• Serve as a point of contact for external clients and manage communications.

Skills

Client-Facing Skills

Communication Skills

Organizational Skills

Technical Proficiency

Project Management

Education

4-10 years of experience as an Executive Assistant

Experience in asset management or private equity

Tools

CRM systems (e.g., Salesforce, HubSpot)

Microsoft Office Suite

Job description

Executive Assistant to Co-Heads of Capital Formation / Business Development

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $150,000.00/yr

Additional compensation types

Annual Bonus

Location: New York, NY (4 days in-office, remote flexibility during summer)

Salary: $120,000 - $150,000 base + bonus

Benefits: 100% paid benefits, daily free lunch

Company Overview:

Join a leading private equity firm recognized for its excellence in investment strategies and business development. As part of a dynamic and growing team, you will provide high-level support to two Co-Heads of the Capital Formation and Business Development team, playing a key role in maintaining smooth operations and enhancing the team’s effectiveness in managing external relationships and client interactions.

Position Overview:

The Executive Assistant (EA) will be responsible for providing comprehensive administrative support to two senior leaders within the Capital Formation and Business Development team. This position requires a proactive, detail-oriented individual with experience in asset management, particularly within private equity, and familiarity with CRM systems. The EA will act as a liaison between the leadership team and external clients, with a focus on managing schedules, client-facing communications, and facilitating high-level meetings and events.

Key Responsibilities:

• Administrative Support: Manage complex calendars, coordinate meetings, and ensure that all logistics are handled efficiently for the Co-Heads of Capital Formation / Business Development.
• Client-Facing Communications: Serve as a point of contact for external clients, managing communications, scheduling meetings, and addressing inquiries in a professional and timely manner.
• CRM Management: Utilize CRM systems to track and maintain relationships with key clients, investors, and stakeholders, ensuring that data is accurate and up to date.
• Document Management: Assist in the preparation of client-facing materials, presentations, and reports, ensuring all documents are organized and easily accessible.
• Event Coordination: Plan and coordinate events, conferences, and other client-facing initiatives, ensuring seamless execution and high standards of professionalism.
• Project Management: Support the team with various projects, deadlines, and deliverables, ensuring alignment with business goals and objectives.

Qualifications:

• Experience: 4-10 years of experience as an Executive Assistant or in a similar role, preferably in asset management or private equity.
• Asset Management Knowledge: Strong understanding of asset management, with preference given to candidates with private equity experience.
• CRM Expertise: Experience with CRM systems (e.g., Salesforce, HubSpot) to manage relationships and track client interactions.
• Client-Facing Skills: Proven experience in client communication, particularly in a high-stakes, professional environment.
• Technical Proficiency: Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), with advanced skills in Outlook and calendar management.
• Communication Skills: Excellent written and verbal communication skills, with the ability to handle confidential information with discretion.
• Organizational Skills: Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.
• Work Environment: 4 days per week in the office, with flexibility for remote work during the summer months.

If you’re an experienced Executive Assistant with a background in asset management or private equity, and you thrive in a fast-paced, client-facing role, we would love to hear from you!

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Business Development, and Customer Service

Industries

Venture Capital and Private Equity Principals, Capital Markets, and Investment Management