Executive Assistant to GM | Strategic Admin Support

Sun Tran; Tucson (AZ); Presencial; USD 29.000 - 37.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health care coverage for employees and

Dependant health coverage

Vacation

Sick leave

Paid holidays

401K retirement plan

Descripción de la vacante

Sun Tran is seeking an Executive Assistant to provide high-level administrative support to the General Manager in Tucson, AZ. The role involves managing calendars, coordinating meetings, handling confidential information, and supporting budget tracking and procurement processes.

The ideal candidate will have at least five years of executive administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office.

Formación

• High school diploma or equivalent required; college degree preferred.
• Minimum of five years of office management or executive-level administrative experience, or an equivalent combination of education and experience.
• Strong organizational, communication, and Microsoft Office skills are required, with the ability to exercise discretion and maintain confidentiality.

Responsabilidades

• Provide executive level administrative support to the General Manager including calendar management, scheduling, correspondence, reports, and presentations.
• Coordinate executive meetings, prepare agendas and materials, conduct research, and record meetings as needed.
• Maintain confidential departmental records and documents, including sensitive personnel and operational information.
• Serve as the primary point of contact for the General Manager's office, greeting visitors and coordinating communications.
• Assist with departmental budget tracking, expense reporting, financial documentation, and audit preparation.
• Coordinate daily office operations, including purchase orders, invoice processing, office supplies, and maintenance requests.
• Support planning and coordination of departmental meetings, projects, and special initiatives.
• Collaborate with internal and external stakeholders to ensure timely completion of administrative activities.
• Exercise discretion, professionalism, and independent judgement when handling confidential information.

Conocimientos

Organizational skills

Communication skills

Discretion and confidentiality

Educación

High school diploma or equivalent

Herramientas

Microsoft Office

Descripción del empleo

Sun Tran is seeking an Executive Assistant to provide high-level administrative support to the General Manager in Tucson, AZ. The role involves managing calendars, coordinating meetings, handling confidential information, and supporting budget tracking and procurement processes.

The ideal candidate will have at least five years of executive administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office.