Executive Assistant to General Manager | Global Ops

Marketech International Corporation USA; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% Paid Benefits for the Employee,包括

Paid Time Off (PTO)

401(k) Plan

Job summary

Marketech International Corporation USA is seeking an Executive Assistant to the General Manager to provide day-to-day executive and administrative support. The role requires meticulous organization, proactive communication, and discretion in handling confidential information.

You will manage calendars, coordinate meetings, arrange travel, prepare materials, and support cross‑functional operations to keep the GM’s workflow running smoothly and efficiently.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to prioritize responsibilities, manage deadlines, and follow through on assigned tasks.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Professional and dependable communication style when interacting with management, colleagues, and external stakeholders.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong sense of responsibility, initiative, and accountability.
• Willingness to learn, accept feedback, and adapt to changing priorities.
• Ability to work independently and collaborate effectively in a team environment.

Responsibilities

• Manage and coordinate the General Manager's calendar, appointments, meetings, and daily schedule.
• Arrange internal and external meetings, conference calls, travel itineraries, accommodations, and related logistics.
• Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive review.
• Take meeting notes, document key decisions, and follow up on assigned action items.
• Organize incoming requests, communications, and information to support the General Manager's daily priorities.
• Maintain organized executive files, schedules, business records, and confidential documents.
• Assist with expense reporting, reimbursement documentation, and general administrative activities.
• Anticipate upcoming meetings, deadlines, and executive needs to ensure timely preparation and follow-up.

Skills

Organizational skills

Time management

Multitasking

English communication

Discretion

Professional communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Marketech International Corporation USA is seeking an Executive Assistant to the General Manager to provide day-to-day executive and administrative support. The role requires meticulous organization, proactive communication, and discretion in handling confidential information.

You will manage calendars, coordinate meetings, arrange travel, prepare materials, and support cross‑functional operations to keep the GM’s workflow running smoothly and efficiently.