Executive Assistant

Professional-Transit; Tucson (AZ); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Health care coverage for employees and

Vacation

Sick leave

401K retirement plan

Job summary

Professional-Transit in Tucson seeks an Executive Assistant to provide high-level administrative support to the General Manager. The role coordinates daily operations, handles confidential information, and supports executive communications.

The ideal candidate has a high school diploma (college degree preferred) and at least five years of office management or executive assistance experience, with strong organizational and Microsoft Office skills and the ability to exercise discretion.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum five years in office management or executive-level support.
• Strong organizational, communication, and Microsoft Office skills; ability to maintain confidentiality.

Responsibilities

• Provide executive level administrative support to the General Manager, including calendar management and scheduling.
• Coordinate executive meetings, prepare agendas, materials, and record meetings.
• Maintain confidential records and documents, including sensitive personnel information.
• Greet visitors and serve as the primary contact for the General Manager's office.
• Assist with budget tracking, expense reporting, and audit preparation.
• Coordinate daily office operations, including PO processing and supplies.
• Support planning and coordination of departmental meetings, projects, and initiatives.
• Collaborate with internal and external stakeholders to ensure timely completion of tasks.
• Exercise discretion and professionalism when handling confidential matters.

Skills

Microsoft Office

Organizational skills

Communication skills

Discretion

Education

High school diploma or equivalent

College degree preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Regular Full-Time Tucson, AZ, US

Salary Range: $21.30 To $26.62 Hourly

Sun Tran is seeking a highly organized, professional, and detail-oriented Executive Assistant to provide high-level administrative and executive support to the General Manager. This position serves as a key point of contact for the General Manager's Office and plays an important role in coordinating daily operations, managing confidential information, and supporting executive-level communications.

QUALIFICATIONS:

High school diploma or equivalent required; college degree preferred. Minimum of five years of office management or executive-level administrative experience, or an equivalent combination of education and experience. Strong organizational, communication, and Microsoft Office skills are required, with the ability to exercise discretion and maintain confidentiality.

MAJOR FUNCTIONS

• Provide executive level administrative support to the General Manager including calendar management, scheduling, correspondence reports, and presentations.


• Coordinate executive meetings, prepare agendas and materials, conduct research, and record meetings as needed.


• Maintain confidential departmental records and documents, including sensitive personnel and operational information.


• Serve as the primary point of contact for the General Manager's office, greeting visitors, responding to inquiries, and coordinating internal and external communications.


• Assist with departmental budget tracking, expense reporting, financial documentation, and audit preparation.


• Coordinate daily office operations, including purchase orders, invoice processing, office supplies, and maintenance requests.


• Support the planning and coordination of departmental meetings, projects, and special initiatives.


• Collaborate with internal and external stakeholders to ensure effective communication and timely completion of administrative activities.


• Exercise discretion, professionalism, and independent judgement when handling confidential information about sensitive matters.

BENEFITS:

Benefits include health care coverage for employees and dependents, vacation, sick leave, paid holidays

and a 401K retirement plan.

If selected for any of the positions, the company requires a background investigation and a pre-employment drug screen. We are an Equal Opportunity/Reasonable Accommodation Employer.