Strategic Executive Assistant to GM | Calendar & Operations Pro

Professional-Transit; Tucson (AZ); On-site; USD 29,000 - 37,000; Full time

Benefits offered by this job

Health care coverage for employees and

Vacation

Sick leave

401K retirement plan

Job summary

Professional-Transit in Tucson seeks an Executive Assistant to provide high-level administrative support to the General Manager. The role coordinates daily operations, handles confidential information, and supports executive communications.

The ideal candidate has a high school diploma (college degree preferred) and at least five years of office management or executive assistance experience, with strong organizational and Microsoft Office skills and the ability to exercise discretion.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum five years in office management or executive-level support.
• Strong organizational, communication, and Microsoft Office skills; ability to maintain confidentiality.

Responsibilities

• Provide executive level administrative support to the General Manager, including calendar management and scheduling.
• Coordinate executive meetings, prepare agendas, materials, and record meetings.
• Maintain confidential records and documents, including sensitive personnel information.
• Greet visitors and serve as the primary contact for the General Manager's office.
• Assist with budget tracking, expense reporting, and audit preparation.
• Coordinate daily office operations, including PO processing and supplies.
• Support planning and coordination of departmental meetings, projects, and initiatives.
• Collaborate with internal and external stakeholders to ensure timely completion of tasks.
• Exercise discretion and professionalism when handling confidential matters.

Skills

Microsoft Office

Organizational skills

Communication skills

Discretion

Education

High school diploma or equivalent

College degree preferred

Job description

Professional-Transit in Tucson seeks an Executive Assistant to provide high-level administrative support to the General Manager. The role coordinates daily operations, handles confidential information, and supports executive communications.

The ideal candidate has a high school diploma (college degree preferred) and at least five years of office management or executive assistance experience, with strong organizational and Microsoft Office skills and the ability to exercise discretion.