Executive Assistant

Daily Mail US; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k)

Generous paid time off

On-site amenities

Job summary

Daily Mail US in New York is seeking an Executive Assistant to support the General Manager, coordinating calendars, travel, and priorities across editorial, commercial, marketing, finance, HR, and legal teams. You will prepare briefing materials, manage communications, and ensure readiness for meetings and engagements.

The ideal candidate is highly organized, discreet, and proactive, capable of handling competing priorities in a fast-paced digital media environment while building strong

Qualifications

• Minimum 5 years of experience supporting a senior executive.
• Experience managing complex calendars, travel, and meetings.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Strong organization and prioritization skills.
• Experience in digital media or fast-paced environments is a plus.

Responsibilities

• Manage the General Manager's complex calendar, including internal meetings, external appointments, travel, events, and changing priorities.
• Prepare agendas, briefing materials, presentations, reports, and other documents for meetings and executive engagements.
• Act as a trusted point of contact and gatekeeper for the General Manager, managing internal and external communications with professionalism and discretion.
• Coordinate meetings, projects, and priorities across editorial, commercial, advertising, marketing, finance, HR, legal, product, and other teams.
• Track key decisions, follow-ups, deadlines, and action items to ensure priorities are executed effectively.
• Draft, edit, and coordinate executive correspondence, presentations, reports, and other communications.
• Manage domestic and international travel arrangements, itineraries, accommodations, transportation, and meeting schedules.
• Organize leadership meetings, off-sites, conferences, client meetings, dinners, and company events.
• Build and maintain strong relationships with senior executives, colleagues, clients, agencies, and external partners.
• Support special projects, strategic initiatives, and business priorities as directed by the General Manager.
• Coordinate with colleagues across the wider Daily Mail organization, including UK and international teams where required.
• Anticipate the General Manager's needs and proactively identify issues, opportunities, and competing priorities.
• Handle confidential business, personnel, financial, and strategic information with the highest level of discretion.
• Ensure the General Manager is consistently prepared, informed, and supported across all key priorities and engagements.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Cross-functional collaboration

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Location: Onsite, Daily Mail US, New York, NY

About Us

The Daily Mail reaches over a billion people globally every month. Renowned for its agenda-setting exclusives, breaking news, incisive commentary, and in-depth investigations, we deliver a unique editorial blend spanning showbiz, royals, lifestyle, health, sport, money, and more.

Our extensive reach, influence, and reader loyalty make us a premium destination for more than 300,000 digital subscribers across the UK, US, Australia, and beyond. The Daily Mail also maintains a powerful presence across social media, engaging more than 150 million followers and delivering more than 6 billion video views each month across platforms including Facebook, TikTok, Instagram, YouTube, and Snapchat.

About the Role

This is an exciting opportunity for an ambitious, highly organized Executive Assistant to work closely with the General Manager of Daily Mail US and play a key role in supporting the leadership and day-to-day operation of the US business. As Executive Assistant to the General Manager, you will be responsible for managing a complex executive schedule, coordinating priorities, and ensuring the General Manager is fully prepared for key meetings, decisions, and engagements.

Working closely with senior leadership and colleagues across editorial, commercial, marketing, finance, HR, legal, and other teams, you will manage communications, coordinate meetings and projects, prepare briefing materials, and help ensure priorities are executed efficiently. This role requires exceptional judgment, discretion, attention to detail, resourcefulness, and the confidence to operate in a fast-paced, high-profile media environment.

About What You'll Do

• Manage the General Manager's complex calendar, including internal meetings, external appointments, travel, events, and changing priorities.
• Prepare agendas, briefing materials, presentations, reports, and other documents for meetings and executive engagements.
• Act as a trusted point of contact and gatekeeper for the General Manager, managing internal and external communications with professionalism and discretion.
• Coordinate meetings, projects, and priorities across editorial, commercial, advertising, marketing, finance, HR, legal, product, and other teams.
• Track key decisions, follow-ups, deadlines, and action items to ensure priorities are executed effectively.
• Draft, edit, and coordinate executive correspondence, presentations, reports, and other communications.
• Manage domestic and international travel arrangements, itineraries, accommodations, transportation, and meeting schedules.
• Organize leadership meetings, off-sites, conferences, client meetings, dinners, and company events.
• Build and maintain strong relationships with senior executives, colleagues, clients, agencies, and external partners.
• Support special projects, strategic initiatives, and business priorities as directed by the General Manager.
• Coordinate with colleagues across the wider Daily Mail organization, including UK and international teams where required.
• Anticipate the General Manager's needs and proactively identify issues, opportunities, and competing priorities.
• Handle confidential business, personnel, financial, and strategic information with the highest level of discretion.
• Ensure the General Manager is consistently prepared, informed, and supported across all key priorities and engagements.

About You

The ideal candidate is naturally proactive, exceptionally organized, and highly resourceful. You thrive in a fast-paced environment, enjoy working closely with senior leadership, and have the judgment and confidence to manage competing priorities with minimal direction.

You are polished, discreet, and commercially minded, with excellent communication skills and a strong ability to build relationships across an organization. You anticipate what needs to happen next, remain calm under pressure, and take ownership of problems from start to finish.

You are collaborative, adaptable, and excited by the opportunity to work at the center of a dynamic digital media business where priorities move quickly and every day is different.

• Minimum 5 years of experience supporting a senior executive, preferably a General Manager, President, CEO, Managing Director, or equivalent.
• Demonstrated experience managing complex calendars, travel, meetings, and competing priorities.
• Exceptional organizational, time-management, and prioritization skills.
• Outstanding written and verbal communication skills.
• Excellent judgment, discretion, and ability to handle confidential information.Strong proficiency with Microsoft Office and/or Google Workspace.
• Ability to prepare polished presentations, briefing documents, reports, and executive correspondence.
• Strong interpersonal skills and confidence communicating with senior executives and external stakeholders.
• Ability to work independently, anticipate needs, and solve problems with minimal direction.
• Ability to work quickly and effectively while maintaining exceptional attention to detail.
• Comfortable managing last-minute changes and multiple competing deadlines.
• Strong understanding of professional etiquette and executive-level communication.
• Experience in digital media, publishing, advertising, entertainment, technology, or another fast-paced environment is advantageous.
• Experience coordinating cross-functional projects or supporting strategic business initiatives is a plus.

About What We Offer

• Opportunity to work for one of the world's most recognized news brands.
• Fast-paced, collaborative newsroom environment.
• Competitive salary and comprehensive benefits package.
• Health, dental, vision, life insurance, and 401(k).
• Generous paid time off.
• The chance to break stories read by millions of readers worldwide.

About Our Commitment

Daily Mail US is an Equal Opportunity Employer (EOE). We are committed to fostering diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability.

We are Disability Confident Committed. Please let us know if you require any recruitment documentation in alternative formats or reasonable accommodations during the recruitment process. Any such information will be held separately from your application and will not be considered as part of the selection process.