Executive Assistant to the General Manager - 100% Remote - 40K to 50k

WeSource; United States; Remote; USD 55,000 - 85,000; Full time

Job summary

WeSource in the United States seeks a Personal Assistant to the General Manager to enhance executive effectiveness by providing information and support, reading and drafting documents, and coordinating communications.

The role requires 4–5 years in a fast-paced executive admin environment, a Bachelor's degree, and strong confidentiality and multi-tasking abilities to handle sensitive matters and planning with the GM.

Qualifications

• Minimum experience 4-5 years in a fast-paced executive administrative environment.
• Excellent communication skills, including fluent English.
• High level of multitasking and ability to maintain confidentiality.

Responsibilities

• Liaise between General Manager and departments to facilitate daily operations.
• Ensure operations are cost-effective and efficient.
• Improve operational management systems, processes and best practices.

Skills

Operational management

Communication skills

Multitasking

Confidentiality

Education

Bachelor's Degree

Master's Degree

Job description

The Personal Assistant to General Manager will be responsible for enhancing the executive's effectiveness by providing information and support to the General Manager.

Minimum experience 4-5 years working in a fast-paced executive administrative and operational environment.

Fluent in English (Speaking, Writing, and Reading).

Main Duties and Responsibilities

• Liaise between General Manager and various departments to facilitate smooth daily operations
• Ensuring all operations are carried on in an appropriate, cost-effective way
• Improving operational management systems, processes and best practices
• Perform quality controls and monitor production KPIs
• Conserve General Managers time by reading, researching, and routing correspondence; drafting documents, reports, presentations and correspondence for review and/or signature from dictation, handwritten notes, and conversation
• Research, prioritise, and follow up on incoming issues and concerns addressed to General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responds
• Able to work independently on projects, from conception to completion. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters
• Maintain an updated and accurate calendar as well as schedules appointments and office meetings as requested
• Maintain company confidence and protects operations by keeping information confidential
• Work closely and effectively with the director keeping him well informed of upcoming commitments, responsibilities and deadlines, following up appropriately
• Maintain an extensive filing system for correspondence, business matters, personal matters, and other related data
• Facilitate management meetings by planning agendas, developing and distributing; presentations and reports, and capturing meeting minutes and follow-up action plans
• Perform other related duties as assigned

Reporting to the General Manager

Experience Required

• Operational Management
• Minimum experience: 4-5 years working in a fast-paced executive administrative environment
• Minimum Educational Level Required: Bachelor's Degree
• Minimum Career Level Required: Experienced (Manager)
• Languages Required: Fluent in English (Speaking, Writing and Reading)

Other Requirements

• Bachelors or masters degree in business administration or equivalent
• Excellent communication skills, good judgment ability and multi-tasking skills
• Work independently, act with appropriate urgency, initiative
• Ability to accommodate working styles and perspectives of diverse individuals
• Maintaining utmost confidentiality with sensitive and personal information ability to prioritize own work and resources to complete projects on time and solve routine problems effectively