Executive Assistant

Marketech International Corporation USA; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

100% Paid Benefits for the Employee,包括

Paid Time Off (PTO)

401(k) Plan

Job summary

Marketech International Corporation USA is seeking an Executive Assistant to the General Manager to provide day-to-day executive and administrative support. The role requires meticulous organization, proactive communication, and discretion in handling confidential information.

You will manage calendars, coordinate meetings, arrange travel, prepare materials, and support cross‑functional operations to keep the GM’s workflow running smoothly and efficiently.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to prioritize responsibilities, manage deadlines, and follow through on assigned tasks.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Professional and dependable communication style when interacting with management, colleagues, and external stakeholders.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong sense of responsibility, initiative, and accountability.
• Willingness to learn, accept feedback, and adapt to changing priorities.
• Ability to work independently and collaborate effectively in a team environment.

Responsibilities

• Manage and coordinate the General Manager's calendar, appointments, meetings, and daily schedule.
• Arrange internal and external meetings, conference calls, travel itineraries, accommodations, and related logistics.
• Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive review.
• Take meeting notes, document key decisions, and follow up on assigned action items.
• Organize incoming requests, communications, and information to support the General Manager's daily priorities.
• Maintain organized executive files, schedules, business records, and confidential documents.
• Assist with expense reporting, reimbursement documentation, and general administrative activities.
• Anticipate upcoming meetings, deadlines, and executive needs to ensure timely preparation and follow-up.

Skills

Organizational skills

Time management

Multitasking

English communication

Discretion

Professional communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Founded in 1988, Marketech International Corp. (MIC) is a global technology and engineering company supporting semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects. MIC provides turnkey facility integration solutions, including cleanroom and MEP construction, DI water, gas and chemical supply systems, wastewater treatment, facility monitoring and control systems, installation, and maintenance services. Through Marketech International Corporation USA, we support major semiconductor and industrial projects across the United States.

Job Overview

Marketech International Corporation USA is seeking a highly organized, proactive, and detail-oriented Executive Assistant to the General Manager (GM) to provide day-to-day executive and administrative support.

In this role, you will work closely with the General Manager to manage schedules, coordinate meetings, arrange travel, prepare business documents, organize communications, and follow up on important business matters. You will also assist with internal coordination and administrative activities to support smooth daily operations.

We welcome both recent graduates and experienced professionals. Prior executive assistant experience is not required. The ideal candidate is dependable, professional, eager to learn, and comfortable managing multiple priorities while maintaining discretion, accuracy, and strong attention to detail.

Key Responsibilities

Executive & Administrative Support

Manage and coordinate the General Manager's calendar, appointments, meetings, and daily schedule.

Arrange internal and external meetings, conference calls, travel itineraries, accommodations, and related logistics.

Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive review.

Take meeting notes, document key decisions, and follow up on assigned action items.

Organize incoming requests, communications, and information to support the General Manager's daily priorities.

Maintain organized executive files, schedules, business records, and confidential documents.

Assist with expense reporting, reimbursement documentation, and general administrative activities.

Anticipate upcoming meetings, deadlines, and executive needs to ensure timely preparation and follow-up.

Communication & Stakeholder Coordination

Serve as a professional point of contact between the General Manager, internal departments, vendors, clients, and external stakeholders.

Coordinate meeting schedules, information requests, and follow-up communications across departments.

Draft professional emails, meeting summaries, internal announcements, and routine business correspondence.

Track pending requests, deadlines, and action items to ensure timely responses and completion.

Support clear communication and information sharing between executive leadership and cross-functional teams.

Assist with coordinating executive visits, company meetings, business events, and other activities as needed.

General Business & Project Support

Assist with tracking assigned tasks, project updates, schedules, and administrative follow-ups.

Collect, organize, and summarize information from different departments for management review.

Prepare spreadsheets, basic reports, presentations, and status summaries.

Support documentation, recordkeeping, and improvements to internal administrative workflows.

Coordinate with relevant teams to obtain updates and clarify outstanding items.

Assist with special assignments and additional administrative or operational tasks as directed by the General Manager.

Required Qualifications

Bachelor's degree or equivalent combination of education and relevant experience; recent graduates are encouraged to apply.

Strong organizational, time-management, and multitasking skills.

Excellent written and verbal communication skills in English.

Strong attention to detail and ability to maintain accurate records and documentation.

Ability to prioritize responsibilities, manage deadlines, and follow through on assigned tasks.

Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

Professional and dependable communication style when interacting with management, colleagues, and external stakeholders.

Ability to handle confidential and sensitive information with discretion and professionalism.

Strong sense of responsibility, initiative, and accountability.

Willingness to learn, accept feedback, and adapt to changing priorities.

Ability to work independently and collaborate effectively in a team environment.

Preferred Qualifications

Previous internship or professional experience in executive assistance, administrative support, office coordination, or business operations.

Experience scheduling meetings, coordinating events, arranging travel, or supporting daily office activities.

Familiarity with preparing business correspondence, meeting notes, reports, and presentations.

Experience communicating with management, department leaders, vendors, or external stakeholders.

Familiarity with task tracking, project coordination, or business reporting tools.

Experience in engineering, construction, manufacturing, semiconductor, technology, or related industries.

Bilingual proficiency in English and Mandarin Chinese is a plus, but not required.

This is a primarily office-based position requiring close collaboration with the General Manager, department leaders, internal teams, and external stakeholders.

The role may involve occasional travel between company offices, project sites, or other business locations to support executive meetings and activities.

The successful candidate should be comfortable working in a fast-paced environment, handling changing priorities, responding to time-sensitive requests, and maintaining a high level of professionalism and confidentiality.

100% Paid Benefits for the Employee, including Medical, Dental, Vision, and Life Insurance

Paid Time Off (PTO)

401(k) Plan

Equal Employment Opportunity (EEO)

All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.