Executive Assistant Supporting Two Executives at Growth Equity Firm

Bloom Talent; San Francisco (CA); On-site; USD 150,000 - 180,000; Full time

Benefits offered by this job

Medical coverage

Dental & vision

401(k) match

In-office 4 days

WFH day rotation

Overtime eligibility

Bonus 20-30%

Job summary

Bloom Talent in San Francisco seeks an experienced Executive Assistant to support the Co-Founder & President and Head of Human Capital. The role offers high visibility on a close-knit admin team, managing two executives' calendars, inboxes, and briefing materials, with travel and event logistics.

You will anticipate needs, stay calm under pressure, and collaborate with the broader team on firm initiatives. In-office role, 4 days/week in Presidio, with a team rotation WFH day.

Qualifications

• 5+ years supporting C-suite or founder-level executives in fast-paced environments.
• Experience managing high-volume, complex calendars with shifting priorities.
• Proficient with Microsoft Outlook; familiarity with OneDrive, SharePoint, Slack, and Notion.
• Excellent written and verbal communication; discreet handling of confidential information.
• Recent in-office work experience.

Responsibilities

• Own complex calendar management for two executives, anticipating conflicts and building buffers.
• Reprioritize and rebuild schedules as plans shift without direction.
• Manage one executive's inbox end-to-end and deliver daily priorities.
• Review week ahead and surface priorities until items are closed.
• Prepare briefing materials and printed agendas as needed.
• Coordinate travel and events; ensure details appear correctly on calendars.
• Serve as in-person partner for executives and support day-to-day needs.
• Collaborate with broader assistant team on coverage and initiatives.
• Handle confidential information with discretion.
• Provide light personal support occasionally.

Skills

Calendar management

Discretion

Communication

Organizational skills

Proactive mindset

Stakeholder management

Tools

Microsoft Outlook

OneDrive

SharePoint

Slack

Notion

Job description

Growth equity firm investing in high-quality public and private companies is looking for an Executive Assistant to support their Co-Founder & President and Head of Human Capital. This is a highly visible seat on a tight-knit, white-glove admin team, with real exposure to firm leadership and the kind of confidential work only a trusted few touch. In this role, you'll own complex, high-volume calendaring for two executives, manage inbox and daily priorities, prepare briefing and meeting materials, coordinate travel and event logistics, and act as the on-the-ground partner who keeps both executives a step ahead of their week. Someone who is polished and warm, anticipates needs rather than waiting for direction, stays calm when an entire day has to be rebuilt, and is genuinely curious about how AI can make the work better. This is an in-office role, 4 days/week, based in San Francisco's Presidio, with a work-from-home day on a team rotation. 150-180K DOE + 20-30% bonus, overtime eligibility, 100% covered medical, dental, and vision for you and your dependents, and 401K with 5% employer contribution from day one.

Responsibilities:

• Own complex, high-volume calendar management for two executives, resolving conflicts proactively, protecting breaks and focus time, and building buffers into back-to-back days.
• Reprioritize and rebuild schedules as plans shift, exercising judgment on what moves and what holds without waiting for direction.
• Manage one executive's inbox end to end, triaging incoming mail, clearing what isn't important, and delivering a daily list of priorities and outstanding responses.
• Review the week ahead and surface what matters most, then follow up until items are closed.
• Prepare meeting and briefing materials in advance, including printed copies where preferred.
• Coordinate travel and event logistics, confirming details land on calendars and that each executive has what they need before they need it.
• Serve as the in-person partner for both executives, covering the day-to-day needs that cannot be handled remotely.
• Partner with the broader assistant team on coverage, events, and firm-wide initiatives.
• Handle highly confidential information with complete discretion.
• Provide light personal support on an occasional basis.

Qualifications:

• Previous 5+ years of experience supporting C-suite or founder-level executives in a fast-paced environment, ideally at a venture capital, private equity, or high-growth startup organization.
• Proven experience managing high-volume, complex calendars where priorities shift daily and plans are frequently rebuilt.
• Proficiency with Microsoft Outlook is required; familiarity with OneDrive, SharePoint, Slack, and Notion is a plus.
• Exceptional organizational skills and attention to detail, particularly around scheduling accuracy, attendees, subject lines, and meeting logistics.
• Proactive and solutions-oriented with an instinct to anticipate needs rather than wait for direction.
• Strong strategic calendaring skills with the ability to assess priorities, read energy, and make judgment calls on scheduling without being asked.
• Excellent written and verbal communication skills, with the ability to interact with stakeholders at all levels.
• Calm and steady under pressure, able to reset an entire day without getting rattled.
• Confident in your own judgment while remaining humble and quick to adapt when the situation calls for it.
• Polished and professional presence paired with genuine warmth, comfortable representing executives to internal and external stakeholders.
• Curiosity and openness toward AI tools and an interest in using them to work more efficiently; existing fluency is a plus.
• High degree of discretion and sound judgment when handling sensitive and confidential information.
• Recent experience working in an in-office environment.