Executive Assistant to Co-Founder

Career Group; San Francisco (CA); On-site; USD 150,000 - 200,000; Full time

Job summary

Career Group in San Francisco is seeking an executive assistant to support the Founder in a fast-growing startup. This high-visibility role requires discretion, exceptional organization, and the ability to anticipate needs in a dynamic environment.

The ideal candidate will manage calendars, coordinate domestic and international travel, prepare materials, and partner with leadership across the company to drive efficiency and project execution.

Qualifications

• 3–10 years of experience supporting a Founder, CEO, or senior executive.
• Experience in a startup or fast-paced environment preferred.
• Willingness and ability to travel internationally with the Founder.

Responsibilities

• Provide comprehensive administrative and executive support to the Founder.
• Manage a complex calendar and schedule internal and external meetings.
• Serve as gatekeeper and primary point of contact for the Founder.

Skills

Calendar management

Travel coordination

Expense management

Administrative support

Communication

Discretion

Tech proficiency

Issue anticipation

Education

3–10 years supporting Founder/CEO

Tools

G Suite/Google Workspace

Slack/Intercom/CRM tools

Job description

Travel: Must be willing and able to travel internationally as needed

Overview

Our client is a fast-growing San Francisco-based startup seeking a highly organized, proactive, and polished Executive Assistant to support the Founder. This is a high-visibility role for someone who thrives in a fast-paced, entrepreneurial environment and can anticipate needs, manage competing priorities, and operate with a high level of discretion.

The ideal candidate is resourceful, tech-savvy, and comfortable working across a variety of platforms and systems. This person will serve as a trusted partner to the Founder and will have the opportunity to work closely with leadership across the company.

Responsibilities

• Provide comprehensive administrative and executive support to the Founder.
• Manage a complex and constantly evolving calendar, including scheduling internal and external meetings.
• Serve as a gatekeeper and primary point of contact for the Founder.
• Prepare meeting materials, agendas, and other documents as needed.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and logistics.
• Manage expenses, invoices, signatures, and other administrative matters.
• Coordinate meetings, events, dinners, and other company or personal engagements.
• Conduct research and gather information to support the Founder's priorities and decision-making.
• Assist with special projects and other time-sensitive initiatives as needed.
• Work closely with internal teams and external partners to ensure priorities are communicated and executed efficiently.
• Help improve administrative processes and implement systems that increase organization and efficiency.
• Utilize a variety of technology, productivity, communication, and organizational platforms to support the Founder and the broader team.
• Travel internationally with the Founder as needed.

Qualifications

• 3-10 years of experience supporting a Founder, CEO, or senior executive.
• Experience working in a startup, entrepreneurial, or fast-paced environment preferred.
• Must be willing and able to travel internationally with the Founder as needed.
• Highly organized, proactive, and able to manage shifting priorities with discretion and sound judgment.
• Strong written and verbal communication skills with a warm, polished presence.
• Resourceful and solutions-oriented with strong attention to detail.
• Proficient across a variety of technology and productivity platforms, with the ability to quickly learn and adapt to new systems and tools.
• Comfortable working across multiple platforms for calendar management, communication, travel, expenses, document management, and other executive support functions.
• Ability to anticipate needs and operate independently with minimal direction.
• High level of discretion and professionalism when handling confidential information.
• $150,000-$200,000 annual salary.
• Opportunity to work closely with the Founder of a fast-growing company.
• Collaborative, entrepreneurial, and high-energy work environment.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.