Executive Assistant to Founder/President - Mission-Driven

Every Mother Counts; New York, Northern (NY, KY); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Hybrid work schedule

In-office in Manhattan

Job summary

Every Mother Counts in New York, NY is seeking an Executive Assistant to support the Founder/President and help manage a fast-paced office. This role requires discretion, excellent communication, and a strong ability to coordinate complex schedules, travel, and events.

The position is full-time, exempt, with a hybrid working arrangement. The Executive Assistant will also support quarterly Board meetings, minute-taking, and maintain board materials while acting as a professional ambassador for

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior leadership.
• Strong interpersonal skills and the ability to interact effectively with a wide variety of stakeholders.
• High proficiency in Microsoft Office and related technologies.
• Technical savvy and ability to quickly learn and adapt to new tools, platforms, and systems.
• Experience with CRM systems; Salesforce preferred.
• Experience with project management tools; Monday preferred.
• Professionalism, discretion, and the ability to thrive in a fast-paced environment.
• Excellent interpersonal skills and relationship building.
• Genuine passion for EMC’s mission and values.

Responsibilities

• Executive Support to the Founder/President (50%).
• Manage high-volume calendar and time-critical matters; coordinate with stakeholders.
• Plan and coordinate travel itineraries, meetings, and conferences.
• Serve as a professional, welcoming representative of EMC.
• Develop agendas and briefing materials for meetings and site visits.
• Support high-priority projects and monitor deadlines.
• Board of Directors Support & Coordination (25%).
• Coordinate quarterly Board meetings: venues, invitations, tech, catering.
• Provide onsite timekeeping, tech support, and minute-taking.
• Maintain the Board portal and materials; track actions and follow-ups.
• Office Management & Administrative Support (25%).
• Greet guests, coordinate staff travel and events, schedule internal meetings.
• Maintain records and monitor office supplies and vendors.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Stakeholder management

Tools

Salesforce

Monday

Job description

Every Mother Counts in New York, NY is seeking an Executive Assistant to support the Founder/President and help manage a fast-paced office. This role requires discretion, excellent communication, and a strong ability to coordinate complex schedules, travel, and events.

The position is full-time, exempt, with a hybrid working arrangement. The Executive Assistant will also support quarterly Board meetings, minute-taking, and maintain board materials while acting as a professional ambassador for