Executive Assistant to CEO & COO - Board & Operations

Education Through Music, Inc.; New York, Northern (NY, KY); Hybrid; USD 65,000 - 68,000; Full time

Benefits offered by this job

Employer-subsidized health insurance

Health Reimbursement Account

Wi-Fi stipend

403(b) retirement plan

Commuter benefits

FSA/DCA

Job summary

Education Through Music, Inc. seeks a full-time Executive Assistant to provide direct administrative and organizational support to the CEO and COO, coordinate office operations, and assist with Board administration.

This high-touch role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs. You will manage calendars, draft communications, prepare presentations, take minutes, coordinate meetings, and support front-office activities in a hybrid New York

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of progressively responsible administrative or executive support experience, including direct support to senior leadership.
• Demonstrated ability to anticipate executive needs, exercise sound judgment, adapt quickly to changing priorities, and provide proactive follow-through.
• Proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Provide high-touch executive support to the CEO, proactively anticipating scheduling, administrative, logistical, and basic technology needs and ensuring timely follow-through on priorities and commitments.
• Manage the CEO's calendar and schedule meetings.
• Draft and edit written communications.
• Prepare PowerPoint presentations, as needed.

Skills

Executive support

Calendar management

Communication

Discretion

Organizational skills

Meeting minutes

Customer service

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Education Through Music, Inc. seeks a full-time Executive Assistant to provide direct administrative and organizational support to the CEO and COO, coordinate office operations, and assist with Board administration.

This high-touch role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs. You will manage calendars, draft communications, prepare presentations, take minutes, coordinate meetings, and support front-office activities in a hybrid New York