Executive Assistant & Office Coordinator (Nonprofit)

Missions Inc Programs; Mission Farms (MN); On-site; USD 57,308,000 - 65,904,000; Full time

Benefits offered by this job

Health and dental insurance

403b plan

Disability insurance

Life insurance

Paid holidays

PTO

Job summary

Missions Inc. Programs is seeking an Administrative Assistant to support the CEO and the Organizational Leadership team. This role manages the administrative office, handles supplies, phone communications, and visitor reception to ensure smooth daily operations.

The position requires strong communication, organization, and the ability to coordinate reports, meetings, and campus events. Proficiency with Microsoft 365, Adobe, and Outlook is preferred, and experience in a collaborative, diverse

Qualifications

• High School Diploma or GED required; higher degree preferred.
• Minimum of one year experience as an administrative assistant, office manager, or executive assistant; two years preferred.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint), Adobe, and Outlook.
• Strong organizational and time management skills, with the ability to prioritize tasks efficiently.
• Adaptable, with the ability to handle multiple tasks under tight deadlines.
• Proficient typing skills. Minimum of 45 WPM with 95% accuracy preferred.
• Demonstrated ability to work effectively with diverse populations, including BIPOC, LGBTQIA+, disabled, and other diverse communities.

Responsibilities

• Executive Support for the CEO: Prepare board documents, coordinate venues, schedule virtual meetings, and manage RSVPs.
• Assist in preparing internal and external reports, memos, and formal documents.
• Compile and complete statistical reports daily, monthly, quarterly and annually.
• Perform additional duties as assigned.
• Organizational Leadership Team Support: Prepare reports and documents for HR, Advancement, Facilities, Programs, and Finance; attend and take minutes at meetings.
• Provide logistical and administrative support for campus events such as fundraisers and training sessions.
• Oversee office operations: answer calls, greet visitors, coordinate with Facilities, manage supplies and budgets, supervise phone systems and messages.
• Perform additional duties as assigned.

Skills

Microsoft 365

Adobe

Outlook

Communication

Time management

Typing 45 WPM

Diversity & inclusion

Education

High School Diploma or GED

Associate or Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Adobe

Outlook

Job description

Missions Inc. Programs is seeking an Administrative Assistant to support the CEO and the Organizational Leadership team. This role manages the administrative office, handles supplies, phone communications, and visitor reception to ensure smooth daily operations.

The position requires strong communication, organization, and the ability to coordinate reports, meetings, and campus events. Proficiency with Microsoft 365, Adobe, and Outlook is preferred, and experience in a collaborative, diverse