Executive Assistant to CEO — Onsite NYC AI Startup

Clark; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Equity

Medical coverage

Dental coverage

Vision coverage

401(k)

Unlimited PTO

Daily company dinners

Equipment provided

Job summary

Clark is hiring an Executive Assistant to the CEO in New York City to act as the CEO’s operational leverage across scheduling, communications, recruiting, investors, customers, and day-to-day execution. You will own calendar management, meeting prep, coordination, travel, and special projects that keep the company moving.

This high-trust role requires organization, discretion, and proactive problem-solving.

Qualifications

• Must be highly organized with excellent attention to detail.
• Demonstrates sound judgment and discretion in handling confidential information.
• Proactive approach to anticipating needs and solving problems.
• Strong written and verbal communication, able to manage multiple stakeholders.

Responsibilities

• Own the CEO’s calendar, scheduling, and meeting logistics.
• Manage internal and external communications on behalf of the CEO.
• Prepare agendas, briefing materials, and follow-up notes for key meetings.
• Coordinate meetings with customers, investors, candidates, advisors, and partners.
• Manage travel planning, expenses, and day-to-day logistics.
• Track follow-ups and ensure commitments are completed.
• Help maintain company operating cadence, including leadership meetings and weekly priorities.
• Support recruiting coordination for senior candidates and high-priority hires.
• Handle sensitive information with discretion and professionalism.
• Take on special projects across operations, recruiting, events, and company building.

Skills

Highly organized

Discretion

Proactive

Communication

Job description

Clark is hiring an Executive Assistant to the CEO in New York City to act as the CEO’s operational leverage across scheduling, communications, recruiting, investors, customers, and day-to-day execution. You will own calendar management, meeting prep, coordination, travel, and special projects that keep the company moving.

This high-trust role requires organization, discretion, and proactive problem-solving.