Executive Assistant to Chief Executive Officer

BehaviorAI; New York (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Direct collaboration with founder

Job summary

BehaviorAI in New York City is seeking an organized Executive Assistant to work directly with the founder and CEO. The role is on-site, full-time, and requires ownership, problem-solving, and a proactive mindset in a fast-paced startup.

You will manage schedules, travel, office operations, and day-to-day logistics to help the team scale. Ideal candidates have 3+ years in executive assistance or related roles, superb organizational and communication skills, and the ability to handle confidential

Qualifications

• 3+ years of executive assistance, office management, or related role.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proactive, resourceful, and independent problem-solver.
• Ability to handle confidential information with discretion.
• Experience using Google Workspace and modern productivity tools.

Responsibilities

• Manage CEO's calendar, meetings, scheduling, and communications with investors and stakeholders.
• Coordinate domestic and international travel arrangements and itineraries.
• Oversee daily office operations, supplies, vendors, and maintenance.
• Organize internal/external meetings, visits, and team events.
• Support recruiting logistics, including interview scheduling and candidate communications.
• Coordinate onboarding logistics for new hires.
• Handle expense reports, reimbursements, invoices, and admin tasks.
• Proactively resolve issues and improve administrative workflows.

Skills

Executive support

Organization

Communication

Independence

Google Workspace

Travel coordination

Tools

Google Workspace

Job description

We're looking for a highly organized, proactive, and resourceful Executive Assistant to work directly with the founder and CEO of BehaviorAI in New York City. This role is for someone who enjoys taking ownership, solving problems independently, and making things run smoothly in a fast-paced startup environment. You'll manage executive scheduling, travel, office operations, and day-to-day logistics while helping support a rapidly growing team. This is a full-time, on-site role in New York City.

The Focus

Enable the founder and team to focus on building breakthrough AI technology by taking ownership of executive support, office operations, and day-to-day logistics.

What You Will Do

• Manage the founder and CEO's calendar, meetings, scheduling, and communications with investors, partners, candidates, and other stakeholders.
• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Oversee daily office operations, including cleaning services, supplies, deliveries, maintenance, equipment purchases, and vendor coordination.
• Organize internal meetings, external visits, team events, and other company activities.
• Support recruiting logistics, including interview scheduling, candidate communications, and interview coordination.
• Coordinate onboarding logistics for new hires, including workspace setup, equipment, and administrative processes.
• Handle expense reports, reimbursements, invoices, and other administrative tasks.
• Anticipate operational needs, proactively resolve issues, and improve administrative workflows as the company grows.

What We Are Looking For

• 3+ years of experience in executive assistance, office management, administrative operations, or a related role.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong written and verbal communication skills, with a professional and thoughtful approach to interacting with internal and external stakeholders.
• A proactive, resourceful, and solutions-oriented mindset, with the ability to work independently and take ownership of tasks from start to finish.
• Strong judgment, discretion, reliability, and ability to handle confidential information.
• Comfort working in a fast-paced, dynamic environment where priorities can change quickly.
• A hands-on attitude and willingness to handle both routine administrative tasks and unexpected operational challenges.
• Proficiency with Google Workspace and modern productivity and communication tools.

Nice to Have

• Experience supporting a founder, CEO, or senior executive at an early-stage startup.
• Experience managing office operations, vendors, and facilities.
• Experience coordinating complex domestic and international travel.
• Experience supporting recruiting, onboarding, or employee operations.
• Familiarity with the NYC startup or technology ecosystem.

The Perks

Direct collaboration with the founder and CEO, a competitive salary, comprehensive benefits, and a rare opportunity to help build a “Zero to One” tech startup backed by top-tier VC. You'll play an important role in creating an efficient and welcoming workplace as BehaviorAI grows.

Location

In-person, New York City (Brooklyn)