Executive Assistant to Five MDs | On-Site, Temp-to-Perm

FlexStaff; New York (NY); On-site; USD 45,000 - 64,000; Full time

Job summary

FlexStaff is hiring an experienced Executive Administrative Assistant to support five Managing Directors in a full‑time, on‑site role in the New York financial district. The position is temp-to-perm, with a potential to work one day remotely once permanent.

The schedule is a 9-hour day with a flexible start time and overtime eligibility. You will manage calendars, coordinate meetings (in person and virtual), arrange travel, and assist with expense reports and vendor payments.

Qualifications

• Bachelor’s degree or 3+ years of executive administrative support experience.
• High level of professionalism and confidentiality in all communications.
• Ability to adapt to different work styles.
• Excellent clerical, organizational, time management and written/verbal communication skills, with attention to detail and accuracy.

Responsibilities

• Maintain complex calendars, including booking and supporting travel arrangements.
• Organize and coordinate member meetings, both virtually and in person; draft, proof, and distribute meeting materials; schedule meeting rooms and virtual meetings; order food; maintain attendance/building security lists.
• Assist in planning, logistical coordination and support of occasional events with members, regulators, and policy makers.
• Prepare and manage timely submission of monthly expense reports, as well as vendor work packages and internal payments processes.
• Establish and maintain effective, collaborative, and cooperative professional business relationships throughout the organization.

Skills

Confidentiality

Adaptability

Organization

Communication

Attention to detail

Education

Bachelor’s degree or 3+ years of executive administrative support experience

Job description

FlexStaff is hiring an experienced Executive Administrative Assistant to support five Managing Directors in a full‑time, on‑site role in the New York financial district. The position is temp-to-perm, with a potential to work one day remotely once permanent.

The schedule is a 9-hour day with a flexible start time and overtime eligibility. You will manage calendars, coordinate meetings (in person and virtual), arrange travel, and assist with expense reports and vendor payments.