Executive Assistant to Five Directors | On-Site, Flexible Hours

Northwell; New York (NY); On-site; USD 45,000 - 64,000; Full time

Job summary

FlexStaff is hiring an experienced Executive Administrative Assistant for our client, a securities industry leader. This role is 100% on site in the Financial District, with potential to work one day remotely once permanent.

You will support five managing directors, adapting to different work styles as needed. You will manage calendars, travel, meetings, expense reports, and communications with professionalism and confidentiality.

Qualifications

• A bachelor’s degree or 3+ years of executive administrative support experience.
• The ability to demonstrate a high level of professionalism and confidentiality in all communications.
• The ability to adapt to different work styles.
• Excellent clerical, organizational, time management and written and verbal communication skills, with attention to detail and accuracy.

Responsibilities

• Maintain complex calendars and travel arrangements for five managing directors.
• Organize and coordinate meetings, virtually and in person, including rosters, materials, rooms, and attendance lists.
• Assist in planning events with members, regulators, and policy makers.
• Prepare and manage monthly expense reports, vendor work packages, and internal payments processes.
• Build and maintain professional relationships across the organization.

Education

Bachelor’s degree or 3+ years of executive administrative support experience

Job description

FlexStaff is hiring an experienced Executive Administrative Assistant for our client, a securities industry leader. This role is 100% on site in the Financial District, with potential to work one day remotely once permanent.

You will support five managing directors, adapting to different work styles as needed. You will manage calendars, travel, meetings, expense reports, and communications with professionalism and confidentiality.