Executive Assistant to EVP, Operations and COO

Englewood Health; Englewood (NJ); On-site; USD 27,000 - 39,000; Full time

Job summary

Englewood Health in Englewood, NJ is seeking an Executive Assistant to the Executive Vice President of Operations & COO to provide high-level administrative support—managing calendars, screening calls, coordinating meetings and travel, and preparing correspondence and presentations.

The role requires exceptional organizational skills, discretion with confidential information, and the ability to coordinate with department heads, Board of Trustees, and medical staff in a fast-paced setting.

Qualifications

• Minimum of five (5) years of office experience required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication with professionalism and discretion.
• Ability to manage multiple priorities, coordinate complex schedules, and meet deadlines.
• Strong organizational skills, attention to detail, and handling confidential information with integrity.

Responsibilities

• Manage schedules, screen calls, and coordinate meetings and travel arrangements.
• Prepare correspondence and presentations; maintain confidential records.
• Serve as liaison between executive leadership and department heads.
• Interact effectively with Administrative Staff, Board of Trustees, Department Heads, and Medical Staff.

Skills

Written and verbal communication

Organization and time management

Discretion and confidentiality

Attention to detail

Prioritization

Education

High School Diploma

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant to EVP, Operations and COO

Req Id: 66388

Englewood Health, is a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team member can bring their skills, creative ideas, positive approaches, and transforming the lives of patients and the communities we serve.

Job Summary

The Executive Assistant to the Executive Vice President of Operations & COO provides high-level administrative support by managing schedules, screening calls, coordinating meetings and travel arrangements, preparing correspondence and presentations, maintaining confidential records, and serving as a key liaison between executive leadership and department heads. The ideal candidate possesses the ability to interact and communicate effectively with various areas of the Medical Center (e.g. Administrative Staff, Board of Trustees, Department Heads, Medical Staff), and the general public. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate needs, prioritize competing responsibilities, and support efficient day-to-day operations within a fast-paced environment.

Location & Status

• Department: Executive Offices
• Location: Englewood, NJ
• Status: Full-Time
• Hours: 9:00am - 5:00pm

Job Qualifications

• Minimum of five (5) years of job experience in an office environment required Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint Excellent written and verbal communication skills with strong professionalism and discretion Demonstrated ability to manage multiple priorities, coordinate complex schedules, and meet deadlines Strong organizational skills, attention to detail, and ability to handle confidential information with integrity
• Ability to provides back up coverage for executive assistants as required
• Performs other related tasks as assigned

Education Requirements

• High School Diploma required

Why join Englewood Health?

• Be a part of a respected growing healthcare organization
• Work alongside dedicated professionals committed to exceptional patient care
• Make a meaningful impact on the lives of patients and the communities we serve

Salary & Benefits

Englewood Health job postings provide a minimum rate to comply with new Jersey Law. The rate of pay for each position will be determined based on a variety of factors including the candidate’s relevant experience, qualifications, skills, etc. The minimum rate does not include bonuses/incentives, differential pay or other forms of compensation. In addition to the minimum rate, eligible employees may receive comprehensive benefits, including health insurance, retirement plans, paid time off, and other wellness resources.

• Minimum rate: $24 p/hr

© 2024 Englewood Health