Administrative Assistant Facilities & Plant Operations FT Days

Englewood Hospital; Englewood (NJ); On-site; USD 16,000 - 22,000; Full time

Job summary

Englewood Health in Englewood, NJ seeks an Administrative Assistant/Facilities Dispatcher to support managers, staff, and visitors. You will prioritize, organize, and assign service requests, serving as the first contact for the department and ensuring positive interactions across teams.

The role requires strong administrative experience and a diligent approach to coordinating maintenance work orders and communication with varied stakeholders.

Qualifications

• Minimum of five years of administrative assistant experience required.

Responsibilities

• Dispatches all service requests to maintenance staff according to description of requests.
• Assigns work orders through the department's work order system.
• Data entry of purchasing requisitions.
• Coordinates with lead mechanics to ensure timely delivery of work order requests.
• Monitors the progress of work orders daily and maintains start/end/completion details.
• Follows up daily on outstanding work orders that are incomplete and collects task details.
• Ensures duties meet or exceed department quality standards.
• Works with staff to improve or implement new processes to improve workflow.
• Records meeting minutes for Department meetings.
• Assists with EMS reservation system and UKG time and attendance system.
• Communicates effectively and professionally with employees, peers, executive leadership, customers, vendors and others.

Skills

Administrative experience

Education

High School Graduate or GED

Job description

_Englewood Health, is a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team member can bring their skills, creative ideas, positive approaches, and transforming the lives of patients and the communities we serve._

Job Summary

The Administrative Assistant/ Facilities Dispatcher is responsible for providing administrative support to managers, employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the department and others are positive and productive. The Administrative Assistant/ Facilities Dispatcher is the department's first point of contact for all service requests and must prioritizes, organizes and assign's service requests accordingly.

• Department:** Facilities & Pla **nt** Operations
• Location:** Englewood, NJ
• Status:** Full-time
• Shift:** 8 hours (Monday - Friday)
• Hours:** 8a - 4p

Job Qualifications

• A minimum of five (5) years of administrative assistant experience required

Education Requirements

• High School Graduate or GED
• Dispatches all service requests to maintenance staff according to description of requests
• Assigns work orders through the department's work order system
• Data entry of purchasing requisitions
• Coordinates with lead mechanics to ensure timely delivery of work order requests
• Monitors the progress of work orders on a daily basis, and maintains details; start time, end time, and completion outcome
• Follows up daily on outstanding work orders that are incomplete, collects details of what tasks needs to be performed
• Ensures duties performed meet or exceed department's quality standards
• Works with all staff to improve and / or implement new processes to improve workflow
• Records meeting minutes for Department meetings
• Assists with EMS reservation system and UKG time and attendance system
• Communicates effectively and professionally with employees, peers, executive leadership, customers, vendors and others

Why join Englewood Health?

• Be a part of a respected growing healthcare organization
• Work alongside dedicated professionals committed to exceptional patient care
• Make a meaningful impact on the lives of patients and the communities we serve

Englewood Health job postings provide a minimum rate to comply with new Jersey Law. The rate of pay for each position will be determined based on a variety of factors including the candidate's relevant experience, qualifications, skills, etc. The minimum rate does not include bonuses/incentives, differential pay or other forms of compensation. In addition to the minimum rate, eligible employees may receive comprehensive benefits, including health insurance, retirement plans, paid time off, and other wellness resources.

• Minimum rate:** $17.00/hour