Office Coordinator FT Elmwood Park

Englewood Health; Elmwood Park (NJ); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

Englewood Health is seeking an Office Coordinator to support daily administrative operations in the HVA Medical Group in Elmwood Park, NJ. The role focuses on verifying insurance, processing authorizations, coordinating referrals, and scheduling tests and procedures, while supporting the Office Manager to ensure efficient, patient‑friendly service.

Ideal candidates will review benefits within Athena/EPIC, communicate effectively with patients and providers, and thrive in a fast-paced healthcare

Qualifications

• Must review insurance verification responses in Athena/EPIC and related documentation.
• Strong interpersonal and communication skills with patients, families, physicians, and insurers.
• Ability to work independently with minimal supervision and exercise sound judgment.
• Proficient with EMR systems and standard office software.

Responsibilities

• Support daily administrative operations of the practice.
• Verify insurance benefits and obtain prior authorizations for designated exams.
• Coordinate referrals to external providers and scheduling of tests/procedures.
• Provide administrative support to the Office Manager to ensure smooth operations and positive patient experience.

Skills

Insurance verification

Authorization processing

Patient scheduling

Referral coordination

Communication skills

Independent work

Education

High School Diploma

Tools

Athena

EPIC

Office software

Job description

Englewood Health, is a leading healthcare system comprising Englewood Hospital and the Englewood Health Physician Network, is committed to delivering exceptional patient care across northern New Jersey. We are dedicated to fostering a supportive and inclusive work environment where every team member can bring their skills, creative ideas, positive approaches, and transforming the lives of patients and the communities we serve.

Job Summary

The Office Coordinator is responsible for supporting the daily administrative operations of the practice by ensuring accurate insurance verification, authorization processing, patient scheduling, and referral coordination. This role verifies insurance benefits for patients undergoing procedures, assists in obtaining prior authorizations for designated exams, and facilitates referrals to external providers. The Office Coordinator also coordinates the scheduling of tests and procedures as needed and provides administrative support to the Office Manager to ensure efficient office operations and a positive patient experience.

Department

HVA Medical Group

Location

Elmwood Park NJ 07407

Status

Full Time

Hours

8-4pm

Job Qualifications

• Ability to read, comprehend, and follow written instructions to accurately review insurance verification responses within Athena and/or EPIC, as well as other related documentation
• Strong interpersonal and communication skills with the ability to interact professionally and effectively with patients, family members, physicians, insurance representatives, and public assistance agencies
• Demonstrated ability to work independently, exercise sound judgment, and manage responsibilities with minimal supervision
• Proficiency with computer systems and applications, including electronic medical records (EMR) platforms and standard office software
• Excellent attention to detail with the ability to maintain accuracy while reviewing patient, insurance, and authorization information
• Ability to thrive in a fast-paced healthcare environment, effectively prioritize tasks, and manage multiple responsibilities simultaneously

Education Requirements

• High School Diploma or equivalent required
• Be a part of a respected growing healthcare organization
• Work alongside dedicated professionals committed to exceptional patient care
• Make a meaningful impact on the lives of patients and the communities we serve

Englewood Health provides a minimum rate to comply with New Jersey Law. The rate of pay for each position will be determined based on a variety of factors including the candidate's relevant experience, qualifications, skills, etc. The minimum rate does not include bonuses/incentives, differential pay or other forms of compensation. In addition to the minimum rate, eligible employees may receive comprehensive benefits, including health insurance, retirement plans, paid time off, and other wellness resources.