Executive Assistant to EVP — Global Travel & Strategic Support

PSI Quantum; Palo Alto (CA); On-site; USD 117,000 - 137,000; Full time

Benefits offered by this job

Equity grants

401(k) with company match

Health coverage for you and dependents

Paid time off and holidays

Company-wide shutdown

Job summary

PsiQuantum is seeking an experienced Executive Assistant to support the Chief of Staff and Executive Leadership Team. You will manage calendars, coordinate complex travel, prepare for meetings, and ensure timely follow-ups across the executive group.

Based in Palo Alto, you will collaborate with the Office of the CEO and other EAs to drive efficient operations, handle confidential information, and support strategic initiatives with professionalism and integrity.

Qualifications

• Bachelor's degree required.
• Minimum 5+ years supporting C-level executives in a fast-paced environment.
• Startup experience or high-growth company experience preferred.
• Highly organized, discreet, analytical, and able to exercise good judgement.

Responsibilities

• Attend meetings, take minutes and track actions with the CoS and EA teams.
• Travel planning and complex itineraries; support EVP on-ground needs.
• Manage EVP calendar and communications; prepare for meetings.
• Coordinate cross-functional alignment across Palo Alto offices.
• Provide backup to other EA team members; handle expense reports.
• Work on special projects as directed.
• Stay available for time-zone diverse scheduling.
• Commitment to high ethical standards.

Skills

Executive support

C-level support

Calendar management

Travel coordination

Outlook/MS Office

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

PsiQuantum is seeking an experienced Executive Assistant to support the Chief of Staff and Executive Leadership Team. You will manage calendars, coordinate complex travel, prepare for meetings, and ensure timely follow-ups across the executive group.

Based in Palo Alto, you will collaborate with the Office of the CEO and other EAs to drive efficient operations, handle confidential information, and support strategic initiatives with professionalism and integrity.