Executive Assistant

PsiQuantum; United States; A distancia; USD 120.000 - 170.000; Jornada completa

Descripción de la vacante

PsiQuantum is seeking an experienced Executive Assistant to support the CEO/Founder in a dynamic, fast-paced environment. The role requires close collaboration with the Sr. Leadership Executive Assistant team and coordination across Palo Alto and other offices.

You will manage calendars, arrange complex global travel, prep for meetings, and help drive cross-functional initiatives while maintaining strict discretion and professionalism.

Formación

• Bachelor’s degree required.
• Minimum of 5+ years supporting C-level executives in a fast-paced environment.
• Startup experience or experience in a high-growth, dynamic company preferred.
• Highly organized, discreet, analytical, and able to adapt to shifting priorities.

Responsabilidades

• Support executives with calendar management, prioritization and meeting prep.
• Attend meetings, take minutes and track action items with follow-up.
• Coordinate complex travel plans, itineraries and agendas.
• Maintain professional communication between executives and internal departments.
• Provide backup support to other EA team members as needed.
• Process and complete expense reports and related duties.

Conocimientos

Calendar management

Travel coordination

Executive support

Communication

Cross-timezone coordination

Meeting minutes

Educación

Bachelor's degree

Descripción del empleo

Executive Assistant at PsiQuantum, Palo Alto, California (remote). A mid-level full time position in the 6150 - Biz Dev - Optical Circuit Switch team, listed under business operations.

Job Summary

Work closely with the Executives, with guidance from the CoS, and in coordination with the Sr. Leadership Executive Assistant team, to understand the company and priorities to deliver efficient and responsive 24-hour coverage of the Executive needs.

• Be available in-person to travel with the EVP as required, primarily supporting his on-the ground requirements as needed, in close coordination with CoS team and EA team.
• Attend assigned meetings, takes minutes and action items. Work with CoS team to ensure completion of outstanding actions, incl actions arising from Exec Team interactions and from internal company communications (Slack, email).
• Manage calendar; support EVP communications; ensure EVP is prepared for all meetings; work with appropriate owners/influences within the company to ensure EVP-directed actions are communicated (and closed out).
• Arrange complex travel plans, itineraries and trip agendas.
• Acting with discretion and professionalism, maintain smooth communication between the executives and internal departments to support credibility, trust and support amongst senior management staff.
• Partner closely with other EA’s based in Palo Alto to ensure alignment on cross-functional intiatives and general integration / alignment across offices – especially CBO and CSO offices.
• Work on special projects as directed.
• Provide backup to other Executive Assistant team members as needed.
• Complete and process expense reports.
• Additional duties as assigned.

Note: PsiQuantum will only reach out to you using an official PsiQuantum email address and will never ask you for bank account information as part of the interview process. Please report any suspicious activity to [e-mail] .

Responsibilities

• Ability to manage an ever changing calendar of appointments; handle all requests for meetings and appointments, scheduling or redirecting.
• Ability to work across different time zones.
• Experienced in booking extensive global travel.
• Ability to anticipate work, multi-task, handle multiple workstreams and prioritize assignments effectively.
• Familiar with working in a fast-paced environment with meetings, travel schedules and priorities constantly changing.
• Strong attention to detail while working quickly and efficiently with little to no direction from leader(s).
• Strong interpersonal skills and the ability to build relationships with others across the company.
• Ability to exercise sound judgment in assessing and determining how to handle queries, calls and issues.
• Highly resourceful team-player.
• Strong organizational, communication skills.

Requirements

• Education / Certification: Bachelor’s degree required.
• Experience: Minimum of 5 or more years related experience supporting C-level executives in a fast-paced environment (experience supporting a CEO/Founder a plus).
• Must have startup experience or have worked for a high growth, very fast-paced, exciting and dynamic company.
• Highly organized, discreet, analytical, flexible with shifting priorities and able to always exercise good judgement.