Executive Assistant

PSI Quantum; Palo Alto (CA); On-site; USD 117,000 - 137,000; Full time

Benefits offered by this job

Equity grants

401(k) with company match

Health coverage for you and dependents

Paid time off and holidays

Company-wide shutdown

Job summary

PsiQuantum is seeking an experienced Executive Assistant to support the Chief of Staff and Executive Leadership Team. You will manage calendars, coordinate complex travel, prepare for meetings, and ensure timely follow-ups across the executive group.

Based in Palo Alto, you will collaborate with the Office of the CEO and other EAs to drive efficient operations, handle confidential information, and support strategic initiatives with professionalism and integrity.

Qualifications

• Bachelor's degree required.
• Minimum 5+ years supporting C-level executives in a fast-paced environment.
• Startup experience or high-growth company experience preferred.
• Highly organized, discreet, analytical, and able to exercise good judgement.

Responsibilities

• Attend meetings, take minutes and track actions with the CoS and EA teams.
• Travel planning and complex itineraries; support EVP on-ground needs.
• Manage EVP calendar and communications; prepare for meetings.
• Coordinate cross-functional alignment across Palo Alto offices.
• Provide backup to other EA team members; handle expense reports.
• Work on special projects as directed.
• Stay available for time-zone diverse scheduling.
• Commitment to high ethical standards.

Skills

Executive support

C-level support

Calendar management

Travel coordination

Outlook/MS Office

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

PsiQuantum's mission is to build the first useful quantum computers: machines capable of delivering the breakthroughs the field has long promised. Since our founding in 2016, our singular focus has been to build and deploy million-qubit, fault‑tolerant quantum systems.

Quantum computers harness the laws of quantum mechanics to solve problems that even the most advanced supercomputers or AI systems will never reach. Their impact will span energy, pharmaceuticals, finance, agriculture, transportation, materials, and other foundational industries.

Our architecture and approach is based on silicon photonics. By leveraging the advanced semiconductor manufacturing industry, including partners like GlobalFoundries, we use the same high‑volume processes that already produce billions of chips for telecom and consumer electronics. Photonics offers natural advantages for scale: photons don't feel heat, are immune to electromagnetic interference, and integrate with existing cryogenic cooling and standard fiber‑optic infrastructure.

That approach has since been tested at the highest level of scrutiny the U.S. government applies to emerging technology, and it has held up. In 2025, PsiQuantum closed a $1 billion funding round that valued the company at $7 billion. In 2026, the U.S. Department of Commerce signed a $100 million Letter of Intent under the CHIPS and Science Act, followed by a $125 million agreement with DARPA under Stage C of its Quantum Benchmarking Initiative, PsiQuantum's most valuable U.S. government agreement to date. This year, we also broke ground on our utility‑scale quantum computer in Brisbane, Australia, and continued building out our Chicago site. Victor Peng, our CEO, and co‑founder Jeremy O'Brien, now Executive Chairman, lead a team and board that reflects how seriously the world is taking this build, joined this year by Intel's Lip‑Bu Tan and Atomico's Niklas Zennstrom.

PsiQuantum also develops the algorithms and software needed to make these systems commercially valuable. Our application, software, and industry teams work directly with leading Fortune 500 companies, including Airbus, Lockheed Martin, Mercedes‑Benz, Boehringer Ingelheim, and Mitsubishi Chemical, to prepare quantum solutions for real‑world impact.

Quantum computing is not an extension of classical computing. It represents a fundamental shift, and a path to mastering challenges that cannot be solved any other way. The potential is enormous, and we now have the funding, the government validation, and the sites under construction to make it real.

Job Summary:

Work closely with the Executives, with guidance from the CoS, and in coordination with the Sr. Leadership Executive Assistant team, to understand the company and priorities to deliver efficient and responsive 24‑hour coverage of the Executive needs.

• Be available in‑person to travel with the EVP as required, primarily supporting his on‑the ground requirements as needed, in close coordination with CoS team and EA team.
• Attend assigned meetings, takes minutes and action items. Work with CoS team to ensure completion of outstanding actions, incl actions arising from Exec Team interactions and from internal company communications (Slack, email).
• Manage calendar; support EVP communications; ensure EVP is prepared for all meetings; work with appropriate owners/influences within the company to ensure EVP‑directed actions are communicated (and closed out).
• Arrange complex travel plans, itineraries and trip agendas.
• Acting with discretion and professionalism, maintain smooth communication between the executives and internal departments to support credibility, trust and support amongst senior management staff.
• Partner closely with other EA's based in Palo Alto to ensure alignment on cross‑functional initiatives and general integration / alignment across offices - especially CBO and CSO offices.
• Work on special projects as directed.
• Provide backup to other Executive Assistant team members as needed.
• Complete and process expense reports.
• Additional duties as assigned.

Responsibilities:

• Ability to manage an ever changing calendar of appointments; handle all requests for meetings and appointments, scheduling or redirecting.
• Ability to work across different time zones.
• Experienced in booking extensive global travel.
• Ability to anticipate work, multi‑task, handle multiple workstreams and prioritize assignments effectively.
• Familiar with working in a fast‑paced environment with meetings, travel schedules and priorities constantly changing.
• Strong attention to detail while working quickly and efficiently with little to no direction from leader(s).
• Strong interpersonal skills and the ability to build relationships with others across the company.
• Ability to exercise sound judgment in assessing and determining how to handle queries, calls and issues.
• Highly resourceful team‑player.
• Strong organizational, communication skills.
• Willingness to handle time‑sensitive requests during non‑business hours.
• Interest in learning and/or ability to follow discussions involving scientific, technical and funding related topics.
• High level of proficiency with Microsoft Outlook, Excel, Word and Powerpoint required.
• Commitment to the highest ethical standards.

Experience/Qualifications:

• Education / Certification: Bachelor's degree required.
• Experience: Minimum of 5 or more years related experience supporting C‑level executives in a fast‑paced environment (experience supporting a CEO/Founder a plus).
• Must have startup experience or have worked for a high growth, very fast‑paced, exciting and dynamic company.
• Highly organized, discreet, analytical, flexible with shifting priorities and able to always exercise good judgement.

PsiQuantum provides equal employment opportunity for all applicants and employees. PsiQuantum does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws.

Note: PsiQuantum will only reach out to you using an official PsiQuantum email address and will never ask you for bank account information as part of the interview process. Please report any suspicious activity to [e-mail].

We are not accepting unsolicited resumes from employment agencies.

Compensation

Base pay is one part of the total compensation package. Full‑time roles are eligible for equity and benefits. Our compensation ranges reflect the cost of labor across multiple U.S. geographic markets, and we pay based on defined geographic zones. This position may be filled within one of the following U.S. geographic zones, each with its own salary range.

• Zone 1- Bay Area and NYC
• Zone 2-Examples include Los Angeles and Washington DC
• Zone 3-Examples include Austin, Chicago, and Sacramento
• Zone 4-Examples include Nashville and Phoenix/Tempe and many remote locations

This position includes the following benefits: competitive health coverage for you and your dependents, 401(k) with company match, equity grants, access to financial wellness tools and planning resources, wellness benefits, family support programs, life and disability insurance, paid leave programs, company‑designated paid holidays, discretionary time off (DTO), and an end‑of‑year company shutdown. Some of these benefits have eligibility requirements and may vary based on location, role, or employment status. Many of these benefits are subsidized or fully paid for by the company.

The estimated annual base salary range for this role is:

• Zone 1: $116,900 — $137,400 USD
• Zone 2: $105,300 — $123,700 USD
• Zone 3: $93,500 — $109,900 USD
• Zone 4: $81,900 — $96,200 USD