Executive Assistant & CEO Operations Partner

Mesa Quantum Systems; Boulder (CO); On-site; USD 70,000 - 110,000; Full time

Job summary

Mesa Quantum Systems in Boulder, CO, seeks an Executive Assistant to support the CEO and keep the organization operating efficiently in a fast-paced startup. You will own calendar management, travel logistics, meeting preparation, and cross-team coordination, proactively solving problems, maintaining discretion, and ensuring priorities are clear and deadlines met.

You will contribute to executive thought leadership, draft communications, and help create an organized, high-performing work

Qualifications

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication.
• Ability to manage multiple priorities with high accuracy and responsiveness.
• Discretion and professionalism.
• Experience in startup environments preferred.

Responsibilities

• Manage the CEO's calendar, scheduling, and priorities across time zones.
• Coordinate meetings, travel, and logistics with discretion.
• Prepare communications, presentations, and meeting materials.
• Support events, board meetings, and executive visibility initiatives.
• Track deadlines and follow-up items across multiple workstreams.

Skills

Organization

Communication

Time management

Discretion

Problem-solving

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Calendar management

Job description

Mesa Quantum Systems in Boulder, CO, seeks an Executive Assistant to support the CEO and keep the organization operating efficiently in a fast-paced startup. You will own calendar management, travel logistics, meeting preparation, and cross-team coordination, proactively solving problems, maintaining discretion, and ensuring priorities are clear and deadlines met.

You will contribute to executive thought leadership, draft communications, and help create an organized, high-performing work